Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing an Outline.

Printing an Outline

by Allen Wyatt
(last updated November 19, 2014)

5

If you are using Outline view, Word will print only the heading levels you have chosen to display. This means you can print an outline for your document easily and quickly. To print a single copy of your outline, follow these steps:

  1. Make sure your outline shows all the headings you want displayed.
  2. Make sure each heading is formatted in the appropriate manner.
  3. Print your document as you normally would. (A good way is to just press Ctrl+P.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10806) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Printing an Outline.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Displaying Fields

Fields (sometimes called field codes) allow you to insert dynamic information in your documents. If you want to see the ...

Discover More

Margin Notes in Word

Some types of documents rely upon margin notes to the left or right of your main text. Getting these to appear in Word ...

Discover More

Viewing Comments

Adding comments to a document is a normal activity when writing and editing. Once comments have been added, you may ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Changing Body Text to a Heading

When working on a document in Outline view, you may need to change regular body text to a heading in the outline. It's ...

Discover More

Changing Outline Structure

When working with the outline of a document, you can easily move whole sections of your document. It is as easy as ...

Discover More

Changing Outline Heading Level

Working with a document's outline can be a great way to organize your writing. Word provides a variety of tools for ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 2?

2014-12-01 08:19:21

Dave K

Sorry, the tip did not work at all with Word 2010, no matter what I select, all I get is the entire document. Any clues to a workaround... not quick print, not CTRL-P.... all give the document at all levels


2014-11-27 04:21:46

Tony Nixon

Correction:
When I tried the first print from the outline view, not trusting it to work (on the basis of the visible print preview) I selected that I only wanted pages 1-3 of the document. This might have been my mistake.
If I leave it set to 'Print the entire document' it seems to work _although_ all the introductory pages i.e. those before the first level 1 heading are printed too - even though they do not appear on the outline view on the screen!


2014-11-27 04:09:47

Tony Nixon

I have the same problem as Katharine:
The outline view works perfectly well on screen, but if I try printing it, it prints the whole document.
If I create a .pdf from the outline view it gives me a .pdf of the whole document.
If I create a .xps from the outline view it gives me a .xps of the whole document.

What else can I try?


2014-11-19 07:47:25

Dave Sheppard

Katharine, in Word 2010 the print dialogue indicates that it is going to print the entire document, but it does only physically print the selected levels.
When I read your post, I checked it printing to PDF (rather than waste paper) and it printed just the levels selected.


2011-11-03 14:49:07

Katharine Hough

Outline printing has not worked since Word 2007. Everytime I try to print the outline I get the entire document.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.