Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Pasting Clean Text.
by Allen Wyatt
(last updated July 19, 2016)
I paste a lot of text. (I mean a LOT of text.) When I am copying and pasting text within the same document, it is no problem. When I am copying text from other places, however, pasting that text into a Word document can have strange effects. This isn't a Word problem; it is something about the text I am copying and pasting that causes funky appearance of the text.
To get around this, I normally use the Paste Special capabilities of Word to make sure that the text I am about to paste will be added to the document as unformatted text. Of course, since I paste so much text, continually displaying the Home tab of the ribbon and using the Paste tool's options can be bothersome.
The solution, for me, was to create a very short macro that does the pasting I want—as unformatted text. The following macro, PasteClean, does just that:
Sub PasteClean() Selection.PasteSpecial Link:=False, _ DataType:=wdPasteText, _ Placement:= wdInLine, _ DisplayAsIcon:=False End Sub
To make this macro an even more valuable editing tool, I assigned it to a shortcut key. Now, when I want to paste a clean copy of whatever text is in the Clipboard, I simply invoke the shortcut key and the macro does the rest.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10624) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Pasting Clean Text.
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