Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Pasting Clean Text.
I paste a lot of text. (I mean a LOT of text.) When I am copying and pasting text within the same document, it is no problem. When I am copying text from other places, however, pasting that text into a Word document can have strange effects. This isn't a Word problem; it is something about the text I am copying and pasting that causes funky appearance of the text.
To get around this, I normally use the Paste Special capabilities of Word to make sure that the text I am about to paste will be added to the document as unformatted text. Of course, since I paste so much text, continually displaying the Home tab of the ribbon and using the Paste tool's options can be bothersome.
The solution, for me, was to create a very short macro that does the pasting I want—as unformatted text. The following macro, PasteClean, does just that:
Please Note:
This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Sub PasteClean()
Selection.PasteSpecial Link:=False, _
DataType:=wdPasteText, _
Placement:= wdInLine, _
DisplayAsIcon:=False
End Sub
To make this macro an even more valuable editing tool, I assigned it to a shortcut key. Now, when I want to paste a clean copy of whatever text is in the Clipboard, I simply invoke the shortcut key and the macro does the rest.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10624) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Pasting Clean Text.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
Most people use the Clipboard to copy and move text in Word. Before the Clipboard, Word used F2 to move text and Shift+F2 ...
Discover MoreWant to modify the way your text flows between pages in a document? Word allows you to insert several types of breaks ...
Discover MoreIt is not unusual to need to insert foreign characters (often called diacritical marks) as part of your typing. Word ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2021-02-05 14:41:02
Paulo Almeida
Correcting my last comment, what I really think it would be useful for me and others, but it seams not yet available, is a way to paste text "almost as clean text", not including paragraph style attributes from the original text, but preserving hypertext (with its embedded links) and character formating like Italic, Bold, Underscore, etc.
2021-02-05 14:38:46
Paulo Almeida
What I really thing it would be useful for me and others, but it seams not yet available, is a way to paste text "almost as clear text", not including paragraph style attributes from the original text, but preserving hypertext (with its embedded links) and character formating like Italic, Bold, Underscore, etc.
2016-07-19 20:33:32
David W
I use a free Windows utility PureText which works very well with Word and every other Windows application. Default hot-key is Windows-V but is configurable. http://stevemiller.net/puretext/
2016-07-19 11:15:26
Kevin
I do something similar in that I assigned a similar macro to CTRL+V to paste just the text and use the INSERT key to paste formatted text.
2016-07-19 11:01:44
Michael
I like the idea of pasting only text option but understand how activating the home tab can be an extra step.
You can also set defaults for the regular Paste command so that when you use the standard Ctrl+V you'll end up with text only as well. This is done using the "Set Default Paste..." option from the Paste Menu (or File... Options... Advanced).
The right click solution noted below works too or you can just create that button on the quick access toolbar (Paste and Keep Text Only). I prefer to set the Default Paste Option so I can use the keyboard paste command that I've used for years, decades...
2016-07-19 10:59:27
David Gardner
Alternatively, right-click where you want to paste and in the short-cut menu that displays, click the Keep Text Only icon.
2016-07-19 08:55:33
Henry Noble
To each his own, but I simply right-click to invoke the Paste Special option for plain text.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments