Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Keeping a Replace Operation Displayed.

Keeping a Replace Operation Displayed

by Allen Wyatt
(last updated September 19, 2015)

When Sarra uses the Find and Replace feature in Word and clicks on the Replace button, Word makes the change and automatically moves to the next occurrence of whatever she is searching for. She would like the program to make the change and not move to the next occurrence, but keep visible where the change was made.

If you use the Replace tab of the Find and Replace dialog box, then there is no way to do this; clicking the Replace button does the replace and automatically displays the next occurrence of whatever you are searching. There is, however, a rather simple workaround. Follow these general steps:

  1. Copy the replacement text to the Clipboard.
  2. Use Ctrl+F to find the first match, then press Esc to get rid of the dialog box. (What you were searching for should still be selected.)
  3. Press Ctrl+V. Word replaces the selected text with the replacement text in the Clipboard.
  4. Press Ctrl+Pg Dn or click the Next arrow in the Object Browser.
  5. Repeat steps 3 and 4 as many times as desired.

This isn't the only workaround, however. You can also follow these similar steps:

  1. Copy the replacement text to the Clipboard.
  2. Use Ctrl+F to find the first match, then press Esc to get rid of the dialog box. (What you were searching for should still be selected.)
  3. Press Ctrl+V. Word replaces the selected text with the replacement text in the Clipboard.
  4. Press Shift+F4 to repeat the last find operation.
  5. Press F4 to repeat the last edit operation.
  6. Repeat steps 4 and 5 as many times as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10600) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Keeping a Replace Operation Displayed.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Help Offline

Word provides two different sources from which you can get help—either online or offline. By default, Word uses the ...

Discover More

Unwanted Vertical Lines in a Table

When you print a table that includes borders, those borders should be crisp and clear on the printout. If you get some ...

Discover More

Adding Caption Labels

When using the captioning capabilities of Word, you aren't limited to the three default caption labels provided in the ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Searching for Special Characters

When using the Find and Replace feature of Word, you can search for more than plain text. You can also search for characters ...

Discover More

Replacing with Plain Text

When using Find and Replace, how your replacements are formatted will depend on how the text being replaced is formatted. ...

Discover More

Replacing Highlighted Words

The Find and Replace capabilities of Word are quite powerful. Knowing how to find and replace highlighted text can be a bit ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.