Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Moving a Table Row.

Moving a Table Row

by Allen Wyatt
(last updated July 30, 2016)

3

Moving a row in a table is almost as easy as moving regular text. It is done by using the Clipboard. To move a row, follow these steps:

  1. Select the row you want to move.
  2. Press Ctrl+X or click on the Cut tool on the Home tab of the ribbon. This removes the row from the table and copies it to the Clipboard.
  3. Move the insertion point to the beginning of the row before which you want to place the row you just cut.
  4. Press Ctrl+V or click on the Paste tool on the Home tab of the ribbon.

Another easy tip is to put the cursor anywhere in the row that you want to move. Holding Shift+Alt, use the arrow keys to move the whole row up and down. This works very well if the table is small or if you only need to move the row up or down a few places.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11221) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Moving a Table Row.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Page Numbers in Headers or Footers

While Word has a default format for page numbers, you can design and specify how you want them to appear in your ...

Discover More

Making Hyperlinks from Coded Text

Sometimes you may receive documents from others that you need to process in some way. Word's Find and Replace ...

Discover More

Printing Shortcut Key Assignments from a Macro

Need to know what shortcut keys are defined? You can use a single macro command line to print out the definitions.

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Moving Rows and Columns with the Mouse

Like to use the mouse to help you with your document editing? You can move table rows and column with the mouse by using ...

Discover More

Moving Table Rows Quickly

One of the most esoteric shortcuts available in Word is one that allows you to move table rows, either within a table or ...

Discover More

Erasing Table Lines

When creating tables, Word provides a handy tool that you can use. Once the table is in place, you can use the table ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 2?

2016-08-01 09:39:36

Jane

Benjamin's tip is great. Been using it for many years. I would recommend that you only place your cursor in any part of the table row (do not select the row). Use the three finger keyboard shortcut, ALT+SHIFT+Arrow Up/ Arrow Down. Continue holding the Alt_Shift keys while tapping on the Arrow Up/Arrow Down key to move the entire row to its new location.
This shortcut is also very useful for moving a paragraph to a new location (eg. within the same page or one page away): place your cursor in the paragraph (do not select the paragraph). Use the three finger keyboard shortcut, ALT+SHIFT+Arrow Up/ Arrow Down. Continue holding the Alt_Shift keys while tapping on the Arrow Up/Arrow Down key to move the entire row to its new location.


2016-07-30 16:48:23

Abdul Quadir

Thanks for the shortcut (Shift + Alt + Up/Down arrow key). It works!


2016-07-30 10:49:45

Benjamin C. Morin

In Word 2010 and 2013, I do the following for moving rows in a Word Table.

1 Select the row you want to move. Make sure you select the row and not just the text in the row.

2. Point, click and drag on the first cell of the selected row to the desired position. Release the mouse button.

While you click and drag to the desired positon, you will see the mouse point change to a vertical perforated line. That's where you are dropping the row you are moving. Be careful.

I hope this helps.

Benjamin


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.