Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Hidden Text.

Printing Hidden Text

by Allen Wyatt
(last updated August 25, 2020)

1

In other issues of WordTips you learn how you can control the display of hidden text on the screen. Word allows you to control the printing of hidden text completely independent from its display. To make sure hidden text is printed, follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button, then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
  2. Make sure the Display option is selected at the left of the dialog box. (See Figure 1.)
  3. Figure 1. The Display option of the Word Options dialog box.

  4. In the Printing Options area, click the Print Hidden Text check box. A check mark in the check box indicates hidden text will print.
  5. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10510) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Printing Hidden Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Customizing a Toolbar

Word is quite flexible in how you can configure the user interface. This tip explains how you can customize a toolbar so ...

Discover More

Decimal Tab Alignment

If you are familiar with decimal tabs in Word, you may wonder if you can set the same sort of alignment in Excel. The ...

Discover More

Font Substitution Problems

When your document uses fonts that are not available on your computer system, Word substitutes other fonts that it feels ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Using Sequential Document Serial Numbers

Need to add a unique serial number to each printed copy of your document? Here's a quick way to print such numbered versions.

Discover More

Working with Multiple Printers

Word does not keep printer information associated with documents. You can define a macro for each printer you use and put ...

Discover More

Printing without Track Changes Marks

If your document has a lot of markup visible in it, you may want to print a copy of the document that doesn't reflect ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 6?

2016-06-14 17:31:55

Erin

I really wish there were a shortcut for this. I have to print out teachers' versions of Word docs, and it gets tedious toggling this checkbox back and forth for every print job.

Yeah, I assume a macro could handle it. It's just that I'll have to set it up on a lot of different computers (unless macros are stored in the template, in which case I might be able to get it to work).


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.