Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Hidden Text.

Printing Hidden Text

Written by Allen Wyatt (last updated April 12, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

In other issues of WordTips you learn how you can control the display of hidden text on the screen. Word allows you to control the printing of hidden text completely independent from its display. To make sure hidden text is printed, follow these steps:

Display the Word Options dialog box. (In Word 2007 click the Office button, then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
Make sure the Display option is selected at the left of the dialog box. (See Figure 1.)

Figure 1. The Display option of the Word Options dialog box.

In the Printing Options area, click the Print Hidden Text check box. A check mark in the check box indicates hidden text will print.
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10510) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Printing Hidden Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Fixing the Decimal Point

Don't want to always type the decimal point as you enter information in a worksheet? If you are entering information that ...

Discover More

Stopping Enter from being Pressed In a Form

If you create a form using Word, chances are good that you don't want a user to mess up the layout of the form by ...

Discover More

Stopping Automatic Changes from Being Tracked

Track Changes is a great feature for keeping track of what gets changed in a document. There are some things (such as ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Preventing Printing

When dealing with determined users, it is virtually impossible to prevent information in your document from being ...

Discover More

Printing All Open Documents

Have a bunch of documents you need to print? If all the documents are open, you can use a handy little macro to print ...

Discover More

Printing Show/Hide Characters

Non-printing characters are very handy to view when editing a document. But what if you want those characters to no ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is eight minus 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.