Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Hidden Text.

Printing Hidden Text

by Allen Wyatt
(last updated December 24, 2018)

1

In other issues of WordTips you learn how you can control the display of hidden text on the screen. Word allows you to control the printing of hidden text completely independent from its display. To make sure hidden text is printed, follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button, then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. Make sure the Display option is selected at the left of the dialog box. (See Figure 1.)
  3. Figure 1. The Display option of the Word Options dialog box.

  4. In the Printing Options area, click the Print Hidden Text check box. A check mark in the check box indicates hidden text will print.
  5. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10510) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Printing Hidden Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Entering a "Slashed Zero" in Your Document

Need to add the occasional zero with a slash through it? There are a couple of ways you can accomplish this task.

Discover More

Adding Caption Labels

When using the captioning capabilities of Word, you aren't limited to the three default caption labels provided in the ...

Discover More

Setting Embellishment Spacing in the Equation Editor

The equation editor is a great tool for adding mathematical equations into your document. The placement of many elements ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Two Page Numbers per Physical Page

Want to save paper when printing your document? Just print two pages per sheet of paper and you'll get rid of only half ...

Discover More

Preparing Files for a Commercial Printer

Sometimes you may want to send Word documents to a commercial printer for professional mass production. Doing this ...

Discover More

Printing Personalized Copies of a Document

Need to have a series of documents customized for individual users? Mail merge may be overkill, but the macro presented ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 5?

2016-06-14 17:31:55

Erin

I really wish there were a shortcut for this. I have to print out teachers' versions of Word docs, and it gets tedious toggling this checkbox back and forth for every print job.

Yeah, I assume a macro could handle it. It's just that I'll have to set it up on a lot of different computers (unless macros are stored in the template, in which case I might be able to get it to work).


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.