Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: AutoFormat within Form Fields.

AutoFormat within Form Fields

by Allen Wyatt
(last updated January 30, 2016)

1

Mary was having a problem getting AutoFormat As You Type to convert "straight quotes" to "smart quotes" within the fields of protected forms.

Unfortunately, this seems to be one of the vagaries of working with Word. Quite a number of Word's features won't work in the fields of a protected form; AutoFormat As You Type is just one of them. Why the Word designers set things up this way is one of the great mysteries of the universe.

The only possible workaround would be to write some sort of OnExit macro that is triggered when the form's user moves from one form field to another. The macro could examine the contents of the form field and change any straight quotes to curly quotes. This, of course, is not an ideal workaround, since you might not want all quotes converted, which means the parsing rules can get rather complex.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10472) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: AutoFormat within Form Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Controlling Field Shading

If you use fields in your documents, you may want to highlight them in some way so that you can find them easier. Word ...

Discover More

Inserting Dashes between Letters and Numbers

If you need to add dashes between letters and numbers in a string, the work can quickly get tedious. This tip examines some ...

Discover More

Speeding Up Mail Merges

The Mail Merge tool in Word is a great way to create new, customized documents. If you are doing a lot of merging, you may ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

The Line that Won't Go Away

Have you ever had a line appear on your document that you can't seem to get rid of? It could be due to a built-in ...

Discover More

AutoFormatting a Document

The AutoFormat feature of Word can be configured to make changes to a variety of conditions in your document. Here's how to ...

Discover More

Automatically Using Smart Quotes

As a way to make your documents look more professional, Word can utilize "smart quotes" for both quote marks and apostrophes. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 1?

2017-02-02 15:31:31

John

I have a fill-in form that allows data to be added to certain fields. The data entered needs to be between a lower and higher number for it to be acceptable. Is there a way to return and message telling the person entering the form that the number entered is out of the range?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.