Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Getting Rid of Fields Inserted by Third-Party Programs.
by Allen Wyatt
(last updated August 31, 2020)
Carole works at a company where the authors sometimes use automatic bibliographical programs (such as one called 'Endnote') to format and link their reference list to their textual citations. The software inserts fields in the Word document that are linked to the reference list. The problem is that the document is then difficult to edit or correct, and Carole is looking for a way to change the fields to text. She's tried selecting a field and pressing Ctrl+Shift+F9, but this does not seem to work on the fields inserted by the bibliographical program.
It's hard to tell, exactly, what the bibliographical program is really inserting in the document. The best bet might be to contact the program's publisher and ask their technical support team how to do the conversion. (Surely, they've had this question before about their program?)
One thing you can try is to follow these steps:
With normal fields, the above actions replace the field with the text displayed by the field. If it does not work with your particular situation, it may mean that you are not really working with fields; the third-party program is inserting something other than a field into your document. Your only recourse at that point is to rely on whatever information you may find from the technical support folks at the program's publisher.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10419) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Getting Rid of Fields Inserted by Third-Party Programs.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
Tired of getting the fields in your document overwritten by regular editing tasks? Here's how to make those mistakes more ...Discover More
Fields can be a great boon to document development, as they allow you to insert different types of dynamic information in ...Discover More
Word keeps track of a name for the person using the program. If you want to add this person's name into the document, ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.