Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying, Moving, and Deleting Comments.

Copying, Moving, and Deleting Comments

Written by Allen Wyatt (last updated February 19, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365

If you previously inserted comments into your document, using Word's Comment feature, and you want to duplicate one of them, you can use techniques you already know for copying regular text. To copy a comment, follow these steps:

Make sure you are viewing your document in Draft view.
Highlight the comment mark in your document.
Press Ctrl+C. The comment mark and the associated comment are copied to the Clipboard.
Position the insertion point at the location where you want to copy the comment.
Press Ctrl+V. The comment mark is inserted in your document, and the associated comment is added to your document.

If you want to move a comment to another location in your document (or even to another document), you can use techniques you already know for moving regular text. To move a comment, follow these steps:

Make sure you are viewing your document in Draft view.
Highlight the comment mark for the comment you want to move.
Press Ctrl+X. The comment mark and the associated comment are removed from your document and copied to the Clipboard.
Position the insertion point at the location where you want the comment moved.
Press Ctrl+V. The comment mark is inserted in your document, and the associated comment is again added to the document.

To remove a comment from your document, follow these steps:

Make sure you are viewing your document in Draft view.
Highlight the comment mark in your document.
Press either Del or Ctrl+X.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10021) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Copying, Moving, and Deleting Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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