Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying, Moving, and Deleting Comments.

Copying, Moving, and Deleting Comments

by Allen Wyatt
(last updated August 8, 2015)

3

If you previously inserted comments into your document, using Word's Comment feature, and you want to duplicate one of them, you can use techniques you already know for copying regular text. To copy a comment, follow these steps:

  1. Make sure you are viewing your document in Draft view.
  2. Highlight the comment mark in your document.
  3. Press Ctrl+C. The comment mark and the associated comment are copied to the Clipboard.
  4. Position the insertion point at the location where you want to copy the comment.
  5. Press Ctrl+V. The comment mark is inserted in your document, and the associated comment is added to your document.

If you want to move a comment to another location in your document (or even to another document), you can use techniques you already know for moving regular text. To move a comment, follow these steps:

  1. Make sure you are viewing your document in Draft view.
  2. Highlight the comment mark for the comment you want to move.
  3. Press Ctrl+X. The comment mark and the associated comment are removed from your document and copied to the Clipboard.
  4. Position the insertion point at the location where you want the comment moved.
  5. Press Ctrl+V. The comment mark is inserted in your document, and the associated comment is again added to the document.

To remove a comment from your document, follow these steps:

  1. Make sure you are viewing your document in Draft view.
  2. Highlight the comment mark in your document.
  3. Press either Del or Ctrl+X.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10021) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Copying, Moving, and Deleting Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Cut and Paste Formatting

What happens when you copy information from one document and paste it into another? It is possible for what you paste to ...

Discover More

Resetting Toolbars to Their Default

Customize Word enough, and you may at some point want to set the toolbars back to their original condition. Here's how to ...

Discover More

Setting the Starting Line Number

Line numbers are an important part of some documents, such as those prepared in the legal profession. If you want to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Adding Comments to Your Document

If you would like to add non-printing notes to your document, the Comments feature is one way of doing that. Here's how ...

Discover More

Formatting Comments

Need to change the appearance of the text in your comments? It's easy to do using techniques you are already familiar with.

Discover More

Inserting Initials and Date in a Comment

When you insert a comment into a document, Word keeps track of who entered it and the date when it was entered. Here's ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 3?

2016-04-28 11:50:09

David

Does anyone know how to delete an original comment and still leave the reply comment? The author attribution for the reply comment is what I'm trying to retain.

@Donna - I've looked for this too and can't find a way to paste text with comment bubbles into an Outlook 2013 message. It just inserts a footnote-looking thing and if you hover over it, you can see the comment, but that's drastically different from seeing the comment bubbles like you could in Word 2010.


2016-03-13 12:23:41

Donna

Is there a way to paste comments from Word 2013 to an Outlook 2013 mail message. I can't get it to work at all - it use to be possible in previous versions of Word/Outlook. I use this method to send small chunks of edited Word Content to reviewers to easily identify what's been edited instead of sending a Word doc attachment in an email.


2015-08-26 02:55:33

apue

The tip for moving comments is NOT working.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.