Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying, Moving, and Deleting Comments.

Copying, Moving, and Deleting Comments

by Allen Wyatt
(last updated August 8, 2015)

7

If you previously inserted comments into your document, using Word's Comment feature, and you want to duplicate one of them, you can use techniques you already know for copying regular text. To copy a comment, follow these steps:

  1. Make sure you are viewing your document in Draft view.
  2. Highlight the comment mark in your document.
  3. Press Ctrl+C. The comment mark and the associated comment are copied to the Clipboard.
  4. Position the insertion point at the location where you want to copy the comment.
  5. Press Ctrl+V. The comment mark is inserted in your document, and the associated comment is added to your document.

If you want to move a comment to another location in your document (or even to another document), you can use techniques you already know for moving regular text. To move a comment, follow these steps:

  1. Make sure you are viewing your document in Draft view.
  2. Highlight the comment mark for the comment you want to move.
  3. Press Ctrl+X. The comment mark and the associated comment are removed from your document and copied to the Clipboard.
  4. Position the insertion point at the location where you want the comment moved.
  5. Press Ctrl+V. The comment mark is inserted in your document, and the associated comment is again added to the document.

To remove a comment from your document, follow these steps:

  1. Make sure you are viewing your document in Draft view.
  2. Highlight the comment mark in your document.
  3. Press either Del or Ctrl+X.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10021) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Copying, Moving, and Deleting Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 3?

2019-10-03 09:46:09

Alan

Very handy tip.
Dear apue,
The way I got it to work was indeed in Draft view, but it is a bit odd in operation. I did it by highlighting the comment reference e.g. "[BA11]", cutting, moving the cursor, and pasting.


2019-02-25 11:26:49

Skeptical M$ Word user

1/ Open Micro$oft doc in Google docs
2/ Download the open document as .rtf.
3/ Open .rtf file in a word editor of choice
4/ Find all comments at end of document.


2019-02-24 02:33:29

Jo

I need to move a comment that someone else has created. I have to delete the word that they have highlighted for the comment (they stuck the comment on only one word in a big block of text), but need to keep the comment and my reply to it. How do I do this, whilst keeping the author attributions (i.e. I don't want the comment to become one that was written by me)?


2018-05-23 02:51:02

Anon

What's the "comment mark"?


2016-04-28 11:50:09

David

Does anyone know how to delete an original comment and still leave the reply comment? The author attribution for the reply comment is what I'm trying to retain.

@Donna - I've looked for this too and can't find a way to paste text with comment bubbles into an Outlook 2013 message. It just inserts a footnote-looking thing and if you hover over it, you can see the comment, but that's drastically different from seeing the comment bubbles like you could in Word 2010.


2016-03-13 12:23:41

Donna

Is there a way to paste comments from Word 2013 to an Outlook 2013 mail message. I can't get it to work at all - it use to be possible in previous versions of Word/Outlook. I use this method to send small chunks of edited Word Content to reviewers to easily identify what's been edited instead of sending a Word doc attachment in an email.


2015-08-26 02:55:33

apue

The tip for moving comments is NOT working.


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