Track Changes Thinks the Editor Has Changed

by Allen Wyatt
(last updated May 16, 2015)

After Warren saves a document with his own tracked changes, if he then deletes text previously marked as inserted, Word should just delete the inserted text. Instead, it marks the inserted text as deleted. That is, the text is marked both for insertion and for deletion. One possibly revealing oddity is that after Warren saves the document, all the tracked changes change to a different color, as if he is now a different person editing the document. However, when he displays the Review tab of the ribbon, clicks Track Changes, and then chooses Change User Name, both the user name and initials (in the Word Options dialog box) are the same before and after the save. Warren wonders how he can fix this so Word recognizes that the editor after the save is the same as the editor before the save.

This problem has been reported by other Word users, as well. In all cases it seems that the problem is related to working with Word 2003 documents in a later version of Word. The problem is most likely rooted in how later versions of Word interpret and work with some obscure setting in the older Word 2003 file format.

One thing that you can check is one of the privacy settings. Follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box, click Trust Center.
  3. At the right side of the dialog box, click the Trust Center Settings button.
  4. At the left side of the dialog box, click Privacy Options. (See Figure 1.)
  5. Figure 1. The privacy options in the Trust Center.

  6. Clear the Remove Personal Information From File Properties On Save check box. (This option is available only for legacy documents in which it was previously set, otherwise it is grayed out.)
  7. Click OK.

If the above steps don't solve the problem, then you should simply consider using Save As in order to change the format of the document to the latest DOCX (or DOCM) format. (You can also, if you prefer, display the File tab of the ribbon, click Info at the left of the screen, and then click the Convert button.) In all reported instances of the problem this has fixed the issue.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9977) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Displaying the Control Panel

The Control Panel is (or has been) the heart and soul of controlling Windows. How you display the control panel, however, ...

Discover More

Controlling Automatic Indenting

Type a tab character and you might just find that Word adjusts the indentation of the entire paragraph. If you don't like ...

Discover More

Changing How the Power Button Behaves

When you shut down your system, you normally use the Power button that is visible after you click the Start button. You ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Displaying Edits by Date

Track Changes is a great tool; it allows you to see what changes were made in a document and then determine whether you ...

Discover More

Setting Default Options for Track Changes

The Track changes feature in Word is a great help in editing documents, particularly if you are working with others or ...

Discover More

Turning Off Track Changes Change Bars

Word includes a feature that allows you to track changes made to a document. One of the ways in which Word marks your ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.