Noting Moved Words and Phrases in Markup

Written by Allen Wyatt (last updated December 3, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021


Jason notes that Track Changes indicates the move of a sentence or paragraph from one location to another in a document with the usual green double underline/strikethrough. It will not, however, show the move of a word or phrase. He wonders if there is any way to show the usual move coloration or other indicator without using a macro. (Jason's company has disabled macro access.) There will be many moves of words, so manually changing the color or highlighting would be more effort than desirable.

The short answer is no, as Word will only note the movement of entire sentences. This does, however, lead to a potential workaround—you might be able to "trick" Word into thinking that you are moving a sentence. Place a sentence-terminating punctuation mark after the phrase you want to move, then move it, and finally remove the punctuation marks. If Word falls for your trickery, you'll have the movement mark-up that you desire.

Of course, this is a bit of work to do, and it may be more work than you want to engage in for the desired outcome. That is a decision you'll need to make, however, as it is the only non-macro workaround that we could come up with. Plus, you should understand that the workaround may not work at all if adding the punctuation mark still doesn't convince Word that you are moving a sentence.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12997) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Viewing More than Two Places in a Worksheet

If your worksheet gets big enough, it is easy to spend a lot of time navigating back and forth between different areas. ...

Discover More

Inserting a Watermark Behind Merged Cells

If you have a group of merged cells into which you want a user to enter information, you may want some sort of ...

Discover More

Saving Excel Configuration Settings

Excel lets you change lots of settings that affect the configuration of your system. At some point you may want to save ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Examining Tracked Changes in a Macro

The Track Changes feature in Word is very handy when you need to see what edits are made to a document. Using a macro, ...

Discover More

Rejecting Changes in a Document

When a group of people edits a document with Track Changes turned on, it can be tempting for one of the editors to use ...

Discover More

Accepting Only Formatting Changes

When you use Track Changes in a document, Word marks everything that changes. (Makes sense, huh?) If an editor makes a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.