Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Extending a Paragraph into the Left Margin.

Extending a Paragraph into the Left Margin

Written by Allen Wyatt (last updated December 9, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

You probably already know that Word allows you to specify an indent from the left margin on a paragraph-by-paragraph basis, if desired. The indent value you set is added to the left margin value for the page, thereby deriving how far the left side of the paragraph should appear in relation to the left edge of the paper.

For some layout tasks, you may want to set a negative indent for a paragraph. Word allows you to do this, effectively moving the left side of the paragraph into the margin area you defined for your page. To set a negative indent, follow these steps:

Select the paragraph or paragraphs you want affected by the formatting change. (If you want the change to a single paragraph only, you can simply make sure the insertion point is within that paragraph.)
Display the Home tab of the ribbon.
Click the small icon at the bottom-right of Paragraph group. Word displays the Paragraph dialog box. (See Figure 1.)

Figure 1. The Paragraph dialog box.

Using the Left control, specify a negative value. For instance, if you wanted the paragraph to extend a quarter-inch into the left margin area, you would enter -.25 as the Left value.
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6831) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Extending a Paragraph into the Left Margin.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Separating Names into Individual Columns

If you have a list of names in a column, and you want to separate those names into individual cells, there are several ...

Discover More

Using Function Keys

Want a great list that shows the purpose of each function key in Word? Here's the detail you need!

Discover More

Automatically Changing Tab Stops in the Footer

If you use a tab stop in your footer to align information at the right margin, you may not get what you expect when you ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Put Your Space Before or After?

When working with spacing between paragraphs, Word allows you to specify exactly how much space should be either before ...

Discover More

Creating a Double Hanging Indent

A hanging indent is a type of paragraph formatting in which all lines of the paragraph are indented from the left margin ...

Discover More

Adding Drop-Shadows to Paragraphs

Drop shadows are a style of paragraph border used to enhance the visual impact of a paragraph. They are also a great way ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is nine more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.