Written by Allen Wyatt (last updated April 17, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
Margot has about 60 scanned graphics that she wants to print in a Word document. She'd like to place the graphics on consecutive pages, one graphic per page. That, however, is a lot of picture placing, so Margo wonders if there is a quick way to insert all the graphics at once.
Inserting the graphics into a Word document is relatively easy. Here are the general steps on how to accomplish it:
That's it; Word inserts all the images in your document. Sound simple? It is simple, but there are other things to consider that will affect the quality of what you get.
First, you need to understand that if all your images are different sizes, then there will be little consistency in sizing in what is inserted in your document. Word automatically, when inserting pictures, resizes them to fit within the margins of the page. Thus, if an image is too large for the margins, it is shrunk down to fit within the margins. If an image fits within the margins without resizing, then it is inserted at its full, original size. If this is unacceptable to you, you may want to resize your images to their final size—a size that will fit between the margins—before inserting them in the Word document.
Second, depending on the size of your images, you may end up with multiple images per page. If you want a single image on each printed page, the easiest way to accomplish the task is to do a Find and Replace operation after the images are inserted in the document. You want to search for ^g and replace it with ^&^m. What this does is to find all the graphics in the document and replace them with what was found (the graphic) followed by a manual page break. Click on Replace All, and you end up with a single graphic on each page.
Finally, if you intend on adding some text below each picture (perhaps an explanation, title, or credit information), you'll not want to do the Find and Replace operation described in the previous paragraph. Instead, follow these general steps:
At this point each graphic is on its own page and each one is also on its own paragraph. This means that you can go to the end of each paragraph that has a graphic, press Shift+Enter, and then type the text that you want to see below the paragraph.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9625) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Placing Many Graphics in a Document.
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2025-04-17 15:29:04
Malcolm Patterson
If you do find yourself updating this tip (as requested by an earlier post), please consider instructions for making ensuring that the paragraph that follows each graphic is properly labeled with the appropriate paragraph style (*Caption*--specifically, the _figure_ caption).
This would minimize the effort required to generate a table of figures, if required. For that matter, some house styles recommend inclusion of a _legend_ after each caption. (A legend is a sentence to explain the message that the reader is supposed to gather from the graphic.) For that reason, it's useful to Modify the Caption paragraph style by defining the paragraph style for the Figure Legend and putting that style in the Next Paragraph box.
Finally, it is useful to ensure that the author is prompted to supply *Alt Text* for each graphic.
It may take more than one tip to address these issues, but it's not an unusual set of requirements.
2022-07-08 09:41:55
pixelwash
This methodology does not work with MS Word Office 2021 (the latest widespread release of Office.)
In it, while you can search for graphics "special characters", you can't enter them in the replace section of the find and replace dialog box.
Only a subset of special characters can be entered in the replace section.
These are: Paragraph Mark, Tab Character, Caret Character, Section Character, Paragraph Character, Clipboard Contents, Column Break, Em Dash, En Dash, Find What Text, Manual Line Break, Manual Page Break, Nonbreaking Hyphen, Nonbreaking Space, and Optional Hyphen.
No "Graphic", sorry.
Please update this guide so your suggested method works with the current version of Word.
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