Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Setting User Information.

Setting User Information

by Allen Wyatt
(last updated December 20, 2014)

2

When you first install Word, it asks you for your name so it can personalize the registration for your program. It also writes your name into the user area. This area includes your name and initials, and can include your address. This information is used by various Word fields, in the document summary information, in annotations, and in the Envelopes and Labels feature.

If you need to change the user information (for instance, if your name or address changes), follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. Click Popular (Word 2007) or General (Word 2010 and Word 2013) at the left side of the dialog box. (It may already be selected, by default, in the dialog box.) (See Figure 1.)
  3. Figure 1. The general options of the Word Options dialog box.

  4. Change the User Name and Initials options, as desired.
  5. Click Advanced at the left side of the dialog box.
  6. Scroll down until you see the General settings. (See Figure 2.)
  7. Figure 2. The advanced options of the Word Options dialog box.

  8. Change you Mailing Address, as desired.
  9. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9539) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Setting User Information.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Displaying a Live Word Count

You can use Word's built in tools to figure out how many words are in your document. If you want a real-time, constantly ...

Discover More

Cycling through Colors

Excel includes quite a few tools that are not normally accessible through the various toolbars. One such esoteric tool is ...

Discover More

Checking for Duplicate Rows Based on a Range of Columns

When working with data in Excel, you might want to figure out which rows of data represent duplicates of other rows. If ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Changing the Maximum Undo Levels

Want to change the number of "undo" steps available when editing? You can't, because Word doesn't' really have a maximum. ...

Discover More

Turning Off Paste Options

Paste information into a document and you'll immediately see a small icon next to the pasted information. This icon ...

Discover More

Automatically Saving Changes to Defaults

Have you ever started a new document only to find that the settings in Word seem to be different than what you expected? ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 0?

2018-03-18 05:55:12

Leslie Copeland

Any idea what might cause Word Options dialog box to NOT change the user name in Word 2016? I have an incorrect user name that shows up in my account user information, and I cannot find a way to change it so that the name is correct in Office applications.

I was finally able to change the author in Word 2016, and after commenting, I could finally remove the contact card of the unwanted name. I guess because I was then the last commenter, my name could then not be removed, but the other unwanted name could then be removed. The last commenter can apparently not be removed. This was an improvement, but I still cannot get Word 2016 to fully change the user name, despite changing it in the Word Options dialog box and checking the box that says "Always use these values regardless of sign in to Office." My entire account user information has an incorrect name that shows up at the top of my Word and other Office programs. The "Your Info" profile information is correct, so changes through there have no effect on this. I cannot figure out where this incorrect name is coming from.


2017-11-21 17:56:22

Ariya

What in the world am I suppose to do if i want to change the actual account if i signed in with the wrong email. how do i change that? maybe this is one mystery even Allen Wyatt cant solve...


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.