Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Determining a Column Width.
One of the first things you must do when you plan your page layout is determine how wide a column of text will be on the page. In typography, there is an old rule of thumb that the column width should be no more than 1.5 times the width of the alphabet, in the font you are using. Thus, you need to determine your font and your type size before you pick a column width. When you have done this, you can type the alphabet one and a half times (A through Z and then A through M), all uppercase, to determine the best column width. Any wider, and the reader's eyes tend to wander as they are reading.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9259) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Determining a Column Width.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Want to switch the number of columns used for your text, in the middle of a page? You can do this very easily by ...
Discover MoreColumns can be an integral part of your document layout. In some instances you may want Word to insert a vertical line ...
Discover MoreNeed to have multiple columns in a page layout that normally consists of a single column? You can change the column ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2018-01-26 11:28:50
Christo
Allen, thanks for your help in providing Word tips to the community. I read the Excel and Word tip before starting my work day and have learn much. But this tip let me wondering what the lesson ought to be and how its applied. I opened one of my Word templates and typed A to Z and A to M in caps using a Calibri 11 pt font. That text covered about 1/2 of a 8.5 x 11 page using 1 inch margins in portrait. I would have to use a 22 pt font to have the letters appear margin to margin. What am I missing?
2014-01-11 23:56:53
Liz Jacobsen
Thanks for that tip. I have used it many times myself (having learned it as a typesetter many years ago), but over time I had muddled it and thought it was 1.5 alphabets in upper and lower case! This did not work, so I'm glad to see the correct "case" set out.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Comments