Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Unwanted Numbering on Pasted Tables.
by Allen Wyatt
(last updated April 4, 2017)
Sue is running into problems pasting tables into her documents. Often the pasted information (whether from another document or a Web site) will have tiny Roman numerals appear at one side or the other of the rows.
These numerals are actually characters which, in the font being used by Word, appear as the numerals. They may not appear as numerals in the source table, but automatically display in Word when pasted. They are in the source material (what you are copying from) but are not visible because the source material uses different formatting or character mapping than what Word uses.
There are only a few things you can try to get better results when pasting. The first is not use a standard paste operation. Instead, use Paste Special by following these steps:
The table is inserted, but as regular text. Columns are separated by tab characters. You can convert the text back to table format by following these steps:
Figure 1. The Convert Text to Table dialog box.
If pasting in this manner doesn't do the trick, then there is very little you can do—the source information includes the characters, and you can't instruct Word to ignore those characters when pasting. If the table you are pasting is large enough, you may want to use Find and Replace to get rid of the extraneous characters.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8763) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Unwanted Numbering on Pasted Tables.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
Tables are often used to organize information into an understandable format. If your company requires that tables in ...Discover More
Have you ever created a table that never seems to flow to a second page, even when it should? This could be caused by any ...Discover More
When creating a table, you can turn the orientation of the text, within a cell, by ninety degrees in either direction ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.