Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing without Headings.

Printing without Headings

by Allen Wyatt
(last updated June 21, 2014)

1

Lyle uses Word to create essays by putting together an outline and then developing the body of the essay based on the outline. When he is finished with the essay, the outline is important to him, but he does not consider it a part of the essay. He is wondering how he can print the essay without the outline, which consists of the various headings in the document.

There are a couple of ways that you can print your essay without the headings. One way is to simply delete the headings on the copy you want to print. This is relatively easy for a short document with few headings, and only mildly more complicated if you have a longer document with many headings. (In which case you can use Find and Replace to delete the headings.) When through printing, simply close the document without saving, and your on-disk version (the last one you saved) still has the headings in place. Or for the more cautious, start by making a copy and doing the deletions in the copy.

Another option is to format the headings so that they are white. White text printed on white paper means that they will be invisible on the printed page, but there will still be vertical space left in the document to indicate where the headings really are.

The best solution, by far, is to use the Hidden attribute for your headings. If there are relatively few headings to modify simply select the headings (or display the style definition for your headings) and press Ctrl+D. Word displays the Font dialog box and you can select the Hidden check box. When you close the dialog box, the attribute is applied to the headings.

With the Hidden attribute set, there are two ways you can instruct Word to treat the text: You can control whether hidden text is displayed on-screen, and you can control whether it is printed. These settings are separate from each other, and in this case you probably want the headings to be visible on-screen, but invisible when printing. Follow these steps for both versions:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. Select the Display option at the left of the dialog box. (See Figure 1.)
  3. Figure 1. The display options of the Word Options dialog box.

  4. Make sure that either the Hidden check box or the Show All Formatting Marks check box is selected. Either of these settings will make sure the hidden text appears on-screen.
  5. In the Printing Options section, make sure the Print Hidden Text check box is cleared. This setting controls whether hidden text is printed or not.
  6. Click OK to close the Word Options dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8620) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Printing without Headings.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Correct Apostrophes

Word does a pretty good job of figuring out what apostrophes to use around your text. There may be times, however, when it ...

Discover More

Hanging When Opening a Workbook

If you are opening a workbook and Excel seems to hang without ever fully loading, it could be due to a number of different ...

Discover More

Alternative Ways of Creating Random Text

You can use a built-in Word feature (RAND) to create random text, but such text may not be to your liking. This tip explores ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Understanding Background Printing

We click the button to print our document and seldom think of what is happening behind the scenes. Word prints documents, by ...

Discover More

Preventing Printing

When dealing with determined users, it is virtually impossible to prevent information in your document from being printed. ...

Discover More

Printing More than One Copy

If you need to print more than one copy of your document, you need to become familiar with the printing options made ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 0?

2014-06-21 11:45:09

Stephan Hodges

A better solution, if you do this often enough, is to define a custom style based on the heading style you want.
Ex: Apply heading style 2, select the text, right click, and under "Styles" select "Save as new style. Perhaps name it "Hidden 2". Then edit the style settings as usual, selecting the font and selecting "Hidden" in the font.
Once you have these new styles, you can decide if you want them exported into your standard style sheet or not...


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.