Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing without Headings.

Printing without Headings

by Allen Wyatt
(last updated June 21, 2014)

1

Lyle uses Word to create essays by putting together an outline and then developing the body of the essay based on the outline. When he is finished with the essay, the outline is important to him, but he does not consider it a part of the essay. He is wondering how he can print the essay without the outline, which consists of the various headings in the document.

There are a couple of ways that you can print your essay without the headings. One way is to simply delete the headings on the copy you want to print. This is relatively easy for a short document with few headings, and only mildly more complicated if you have a longer document with many headings. (In which case you can use Find and Replace to delete the headings.) When through printing, simply close the document without saving, and your on-disk version (the last one you saved) still has the headings in place. Or for the more cautious, start by making a copy and doing the deletions in the copy.

Another option is to format the headings so that they are white. White text printed on white paper means that they will be invisible on the printed page, but there will still be vertical space left in the document to indicate where the headings really are.

The best solution, by far, is to use the Hidden attribute for your headings. If there are relatively few headings to modify simply select the headings (or display the style definition for your headings) and press Ctrl+D. Word displays the Font dialog box and you can select the Hidden check box. When you close the dialog box, the attribute is applied to the headings.

With the Hidden attribute set, there are two ways you can instruct Word to treat the text: You can control whether hidden text is displayed on-screen, and you can control whether it is printed. These settings are separate from each other, and in this case you probably want the headings to be visible on-screen, but invisible when printing. Follow these steps for both versions:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. Select the Display option at the left of the dialog box. (See Figure 1.)
  3. Figure 1. The display options of the Word Options dialog box.

  4. Make sure that either the Hidden check box or the Show All Formatting Marks check box is selected. Either of these settings will make sure the hidden text appears on-screen.
  5. In the Printing Options section, make sure the Print Hidden Text check box is cleared. This setting controls whether hidden text is printed or not.
  6. Click OK to close the Word Options dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8620) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Printing without Headings.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting the Number of Default Worksheets

Excel allows the user to determine how many default worksheets are in a new workbook.

Discover More

What Line Am I On?

At the bottom of your document, on the status bar, you can see the line on which your insertion point is located. It is ...

Discover More

Converting Numeric Values to Times

If you have a bunch of times entered into cells without the colon between the hours and minutes, chances are good that Excel ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (RIBBON)

Upside-Down Text with PostScript

Got a printer that understands PostScript? You can use some simple PostScript coding to turn text completely upside down on ...

Discover More

Printing Hidden Text

One of the formatting attributes you can add to text is to make it "hidden," which means you can control whether it is ...

Discover More

Two Page Numbers per Physical Page

Want to save paper when printing your document? Just print two pages per sheet of paper and you'll get rid of only half as ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 2?

2014-06-21 11:45:09

Stephan Hodges

A better solution, if you do this often enough, is to define a custom style based on the heading style you want.
Ex: Apply heading style 2, select the text, right click, and under "Styles" select "Save as new style. Perhaps name it "Hidden 2". Then edit the style settings as usual, selecting the font and selecting "Hidden" in the font.
Once you have these new styles, you can decide if you want them exported into your standard style sheet or not...


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share