Duplex Printing from Multiple Trays

by Allen Wyatt
(last updated September 23, 2016)

Lesley has a printer that has multiple paper trays. She has the letterhead in tray 2 and the continuation bond in tray 3. She wrote a macro that prints the first page from tray 2 and the rest of the pages from tray 3. She has a need, though, to create a macro that will print duplex from tray 2 (which covers the first two pages of the letter) and the rest of the pages duplex from tray 3.

This can be done with a macro, but the approach is probably not what you'd expect. In general, what you need to do this this:

  1. Create a new printer definition in Windows that prints from tray 2 in duplex.
  2. Create another new printer definition in Windows that prints from tray 3 in duplex.
  3. Create a macro that prints pages 1 and 2 of a document to the printer you created in step 1, then prints starting at page 3 to the printer you created in step 2.

The key here is to create the printers definitions in steps 1 and 2. If you don't do this, you can't force the printers (within a macro) to print in duplex. The reason is that duplex is handled at a printer level, and Windows doesn't make those settings available to Word. However, since the printer definition is set to print duplex, anything you send through that "printer" (in Word) is automatically in duplex.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5681) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Editing an AutoText Entry

Once you've created an AutoText entry, you may believe that it is "set in stone" and cannot be changed. Not so! You can ...

Discover More

Automatically Breaking Text

Want to convert the text in a cell so that it wraps after every word? You could edit the cell and press Alt+Enter after ...

Discover More

Jumping to Alphabetic Worksheets

Got a workbook with a lot of worksheets in it? Here are some handy ways to jump to the worksheet you want, alphabetically.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Using Duplex Printing

Want to print on both sides of a piece of paper? Some printers have the capability to do two-sided printing ...

Discover More

Printing More than One Copy

If you need to print more than one copy of your document, you need to become familiar with the printing options made ...

Discover More

Booklet Printing in Word

Need to create a booklet with Word? Depending on your version, it could be as easy as changing how you print your final ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.