Duplex Printing from Multiple Trays

by Allen Wyatt
(last updated September 23, 2016)

Lesley has a printer that has multiple paper trays. She has the letterhead in tray 2 and the continuation bond in tray 3. She wrote a macro that prints the first page from tray 2 and the rest of the pages from tray 3. She has a need, though, to create a macro that will print duplex from tray 2 (which covers the first two pages of the letter) and the rest of the pages duplex from tray 3.

This can be done with a macro, but the approach is probably not what you'd expect. In general, what you need to do this this:

  1. Create a new printer definition in Windows that prints from tray 2 in duplex.
  2. Create another new printer definition in Windows that prints from tray 3 in duplex.
  3. Create a macro that prints pages 1 and 2 of a document to the printer you created in step 1, then prints starting at page 3 to the printer you created in step 2.

The key here is to create the printers definitions in steps 1 and 2. If you don't do this, you can't force the printers (within a macro) to print in duplex. The reason is that duplex is handled at a printer level, and Windows doesn't make those settings available to Word. However, since the printer definition is set to print duplex, anything you send through that "printer" (in Word) is automatically in duplex.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5681) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Elapsed Days as Years, Months and Days

Need to know how many days there are between two dates? It's easy to figure out—unless you need the figure in years, ...

Discover More

Printing Columns and Rows

If you want to print just the contents of a number of rows and columns, it can be challenging to get the output you want. ...

Discover More

Setting Up Your Printer

Word allows you to take full advantage of the capabilities of your printer. Accessing those capabilities is done through the ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (RIBBON)

Printing Non-Printing Characters

Serious users of Word often display non-printing characters on-screen so they can see them easier. If you want those ...

Discover More

Printing Copy Numbers

Copy 1, Copy 2, Copy 3... Do you want to mark your printouts so that they are numbered? Here's how you can do it.

Discover More

Collating Copies

If you are printing more than one copy of a multi-page document, it would be great if Word could print them in complete sets ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share