Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using Outline Numbering in a Table.
Written by Allen Wyatt (last updated September 17, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365
Greg wondered if it was possible to use outline numbering in a table. He questions this because whenever he presses the Tab key to advance to different bullet tiers (as he does outside of tables), he is instead taken to the next cell in the table.
To answer the question, yes, it is possible to use outline numbering in a table. The problem here is how you are choosing to advance between bullet tiers. The Tab key, in a table, is always used to move from one cell to another. To change indent levels—which gives you the next level of bullets or numbering—you need to use the Promote tool on the Outlining tab of the ribbon and, conversely, the Demote tool to return to a higher level.
If you prefer to not use the tools on the Outlining tab of the ribbon, but instead want to use the keyboard, you can change the outline level by using Shift+Alt+Left Arrow or Shift+Alt+Right Arrow. These provide the same functionality as the Increase Indent and Decrease Indent buttons. If, for some reason, you want to actually add a tab character in the text appearing in a cell, you need to press Ctrl+Tab.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8380) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Using Outline Numbering in a Table.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
For some programming needs, it is important to determine the index of an object within a collection of such objects. This ...
Discover MoreFor those times when you remove the borders from your tables, Word provides a way that you can display non-printing ...
Discover MoreMany times, before applying formatting or doing another operation, you need to select an individual cell in a table. ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments