Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Types of Numbers in a Numbered List.

Changing the Types of Numbers in a Numbered List

by Allen Wyatt
(last updated February 10, 2017)

When you are working with numbered lists, Word uses Arabic numerals, by default, to number the items. This number is followed by a period. You can change the numbering scheme Word uses to number your lists. Any of the following numbering types can be selected:

Type Selection
Arabic 1, 2, 3, 4
Uppercase Roman I, II, III, IV
Lowercase Roman i, ii, iii, iv
Uppercase Alphabetic A, B, C, D
Lowercase Alphabetic a, b, c, d
Ordinals 1st, 2nd, 3rd, 4th
Word Numbers One, Two, Three, Four
Word Ordinals First, Second, Third, Fourth
Leading Zeroes 01, 02, 03, 04

You can also change the character that follows the numbered list number. To change the numbering type and the character following the number, follow these steps:

  1. Select the paragraphs you want included in your numbered list.
  2. Display the Home tab of the ribbon.
  3. Click the down-arrow next to the Numbering tool in the Paragraph group. Word displays the Numbering Library.
  4. Click Define New Number Format. Word displays the Define New Number Format dialog box. (See Figure 1.)
  5. Figure 1. The Define New Number Format dialog box.

  6. In the Number Style drop-down list, select a numbering format.
  7. In the Number Format box, add any other text you want besides the actual number.
  8. Modify the position of the number and the text, if desired, by using the Alignment control.
  9. Click on OK to close the Define New Number Format dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8256) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Changing the Types of Numbers in a Numbered List.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding a Horizontal Watermark with a PostScript Printer

In Windows, printer drivers translate formatting into a printer control language, like PostScript, that the printer ...

Discover More

Counting the Number of Blank Cells

If you need to count the number of blank cells in a range, the function to use is COUNTBLANK. This tip discusses the ...

Discover More

Adjusting Values with Formulas

Paste Special is a great tool that allows you to modify the values in a range of cells in your worksheets. You may want, ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Turning Off Automatic Numbered Lists

Type what Word thinks is a numbered list, and it will helpfully format the text to match what it thinks your numbered list ...

Discover More

Automatic Question Numbering

Want to use Word's numbering capabilities to help you number a series of questions? Here's how to accomplish the task as ...

Discover More

Lining Up Numbered List Numbers

Do you want the numbers in your numbered lists to be aligned differently than they normally are? You can adjust the alignment ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.