Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Types of Numbers in a Numbered List.

Changing the Types of Numbers in a Numbered List

by Allen Wyatt
(last updated October 12, 2019)

When you are working with numbered lists, Word uses Arabic numerals, by default, to number the items. This number is followed by a period. You can change the numbering scheme Word uses to number your lists. Any of the following numbering types can be selected:

Type Selection
Arabic 1, 2, 3, 4
Uppercase Roman I, II, III, IV
Lowercase Roman i, ii, iii, iv
Uppercase Alphabetic A, B, C, D
Lowercase Alphabetic a, b, c, d
Ordinals 1st, 2nd, 3rd, 4th
Word Numbers One, Two, Three, Four
Word Ordinals First, Second, Third, Fourth
Leading Zeroes 01, 02, 03, 04

You can also change the character that follows the numbered list number. To change the numbering type and the character following the number, follow these steps:

  1. Select the paragraphs you want included in your numbered list.
  2. Display the Home tab of the ribbon.
  3. Click the down-arrow next to the Numbering tool in the Paragraph group. Word displays the Numbering Library.
  4. Click Define New Number Format. Word displays the Define New Number Format dialog box. (See Figure 1.)
  5. Figure 1. The Define New Number Format dialog box.

  6. In the Number Style drop-down list, select a numbering format.
  7. In the Number Format box, add any other text you want besides the actual number.
  8. Modify the position of the number and the text, if desired, by using the Alignment control.
  9. Click on OK to close the Define New Number Format dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8256) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Changing the Types of Numbers in a Numbered List.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Making Spell Check Ignore Characters

The rules of professional editing often require that editorial changes in a quote be noted with brackets. These brackets, ...

Discover More

Highlighting Every Thousandth Character

Not satisfied with the detail provided by the Word Count feature in Word? Perhaps you want to actually know where every ...

Discover More

Linking to Slides in PowerPoint

If you are preparing a document that references a presentation you created in PowerPoint, you may want to reference in ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Applying Numbers from the Keyboard

Creating a numbered list is often done by using the tools available on the ribbon. With a bit of preparation you can ...

Discover More

Converting Lists to Text

If you have a numbered list in a document, you might want to convert it to regular, non-dynamic text and not lose the ...

Discover More

Automatic Numbers with Leading Zeroes

Word's automatic numbering formats allow you to easily create lists that have one leading zero. If you want more than one ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.