Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Types of Numbers in a Numbered List.

Changing the Types of Numbers in a Numbered List

by Allen Wyatt
(last updated February 10, 2017)

1

When you are working with numbered lists, Word uses Arabic numerals, by default, to number the items. This number is followed by a period. You can change the numbering scheme Word uses to number your lists. Any of the following numbering types can be selected:

Type Selection
Arabic 1, 2, 3, 4
Uppercase Roman I, II, III, IV
Lowercase Roman i, ii, iii, iv
Uppercase Alphabetic A, B, C, D
Lowercase Alphabetic a, b, c, d
Ordinals 1st, 2nd, 3rd, 4th
Word Numbers One, Two, Three, Four
Word Ordinals First, Second, Third, Fourth
Leading Zeroes 01, 02, 03, 04

You can also change the character that follows the numbered list number. To change the numbering type and the character following the number, follow these steps:

  1. Select the paragraphs you want included in your numbered list.
  2. Display the Home tab of the ribbon.
  3. Click the down-arrow next to the Numbering tool in the Paragraph group. Word displays the Numbering Library.
  4. Click Define New Number Format. Word displays the Define New Number Format dialog box. (See Figure 1.)
  5. Figure 1. The Define New Number Format dialog box.

  6. In the Number Style drop-down list, select a numbering format.
  7. In the Number Format box, add any other text you want besides the actual number.
  8. Modify the position of the number and the text, if desired, by using the Alignment control.
  9. Click on OK to close the Define New Number Format dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8256) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Changing the Types of Numbers in a Numbered List.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Spacing Between Table Cells

Need to adjust the space between individual cells in a table? Word gives you a good deal of control over this spacing, as ...

Discover More

Printing Workbook Properties

Want to create a printed record of the properties associated with a workbook? There is no easy way to do it in Excel. ...

Discover More

Running a Macro when a Worksheet is Deactivated

When you change from one worksheet to another, you may want to have Excel automatically run a macro for the worksheet you ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Automatic Numbers with Leading Zeroes

Word's automatic numbering formats allow you to easily create lists that have one leading zero. If you want more than one ...

Discover More

Underlining Tabs In Numbered Lists

When Word creates an automatically numbered list, it removes some of your formatting flexibility. One thing you can't ...

Discover More

Following a Number with Different Characters

When creating numbered lists, the normal characters that follow the number are a period and a tab. Here's how to force ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

2018-04-25 08:19:33

Borut Golob

Is it possible to edit numbering type, for example use local alphabet instead of US for Alphabetic or make custom order like: alfa, beta, gama, delta etc.?
Problem is, that alphabetic type is in conflict with our grammatical rules, which request use of our alphabet.

Best regards
Borut


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.