Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Highlighting Every Thousandth Character.

Highlighting Every Thousandth Character

by Allen Wyatt
(last updated May 18, 2013)

Hakan needs a macro that counts the characters (without spaces) in a word document and highlights every 1000th letter. Creating such a macro is rather straightforward—you simply need to examine all the characters in a document, in turn, and only count those that aren't spaces. The following is a simple little macro that will do just that:

Sub CountThousands1()
    Dim J As Long
    Dim X As Integer

    X = 0
    With ActiveDocument
        For J = 1 To .Characters.Count
            If .Characters(J) <> " " Then X = X + 1
            If X = 1000 Then
                .Characters(J).Select
                Selection.Range.HighlightColorIndex = wdYellow
                X = 0
                Beep
            End If
        Next J
    End With
End Sub

The macro is simple enough; it examines the Characters collection, which contains all the individual characters in a document. The problem with the macro is that it is slow—very slow. Word isn't terribly efficient in examining individual characters in this manner. (It appears that each time you reference a member of the Characters collection, Word needs to examine all the characters from the beginning of the document, all over again.)

A different approach is to simply step through the document, expanding a selection until you get to 1,000 non-space characters.

Sub CountThousands2()
    Dim X As Integer
    Dim sRaw As String
    Dim sProc As String
    
    Selection.MoveRight Unit:=wdCharacter, Count:=1000, Extend:=wdExtend
    While Len(Selection) = 1000
        sRaw = Selection
        sProc = Replace(sRaw, " ", "")
        X = 1000 - Len(sProc)
        While X > 0
            Selection.MoveRight Unit:=wdCharacter, Count:=X, Extend:=wdExtend
            sRaw = Selection
            sProc = Replace(sRaw, " ", "")
            X = 1000 - Len(sProc)
        Wend
        Selection.Collapse Direction:=wdCollapseEnd
        Selection.MoveLeft Unit:=wdCharacter, Count:=1, Extend:=wdExtend
        Selection.Range.HighlightColorIndex = wdYellow
        Selection.Collapse Direction:=wdCollapseEnd
        Selection.MoveRight Unit:=wdCharacter, Count:=1000, Extend:=wdExtend
    Wend
End Sub

Start this macro with the insertion point at the beginning of the document. The macro then grabs a thousand characters, assigns that selection to a variable (sRaw), creates a variable that has all the spaces removed from it (sProc) and then figures the length of sProc. If it is less than 1,000, then the selection is extended by however many characters it was short and the process is repeated. When the selection contains 1,000 non-space characters, then the highlight is set and the macro goes on to the next block of characters.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7871) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Highlighting Every Thousandth Character.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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