Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Intelligently Starting a New Paragraph.
Written by Allen Wyatt (last updated August 16, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
If you use styles in your documents, there is a very powerful feature you can use. The Next Style feature is defined when you set up a style and indicate what Word should use as the style following this one.
For instance, let's assume you have two styles defined as: Figure and Caption. The Figure style is used for figures in your document and it is always followed by the Caption style, which is used for the figure caption. You can set the Next Style for the Figure style so that when you press Enter, Word automatically makes the next paragraph a Caption style.
Figure 1. The Modify Style dialog box.
When modifying a style, you may want to select the radio button called New Documents Based On This Template. This saves the changes you are making in the template file for use in other documents.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7724) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Intelligently Starting a New Paragraph.
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Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
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