Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Intelligently Starting a New Paragraph.
If you use styles in your documents, there is a very powerful feature you can use. The Next Style feature is defined when you set up a style and indicate what Word should use as the style following this one.
For instance, let's assume you have two styles defined—Figure and Caption. The Figure style is used for figures in your document and it is always followed by the Caption style, which is used for the figure caption. You can set the Next Style for the Figure style so that when you press Enter, Word automatically makes the next paragraph a Caption style.
Figure 1. The Modify Style dialog box.
When modifying a style, you may want to select the radio button called New Documents Based On This Template. This saves the changes you are making in the template file for use in other documents.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7724) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Intelligently Starting a New Paragraph.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
Insert one document into another and you may not get the results you expect. Here's why, along with what you can do about it.
Discover MoreA common way to set up a header is to have it refer to the first occurrence of a heading on the page. (Think how the ...
Discover MoreWant to get your text away from the explicit formatting you applied, back to the underlying formatting? Here are a few ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2013-12-22 11:54:41
Surendera M. Bhanot
I was always afraid of using styles. But you Tips have worked wonders, I am no longer a novice. Yet I still need to learn a lot. Thanks.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Comments