Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Field Codes.

Printing Field Codes

by Allen Wyatt
(last updated May 25, 2015)

1

If you use fields in your documents to any extent, you may want to print a copy of your document with field codes showing instead of field results. To do this, follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box click Advanced.
  3. Scroll through the available options until you see the Print section. (See Figure 1.)
  4. Figure 1. The Print section of the advanced options of the Word Options dialog box.

  5. Make sure the Print Field Codes Instead of Their Values check box is selected.
  6. Click on OK.
  7. Print your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6701) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Printing Field Codes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Protecting Styles

If you spend a lot of time getting your document styles set "just right," you don't want to take the chance that they will be ...

Discover More

Customizing the Send To Menu

Adding items to the Send To menu can be a great way to open files with specific programs. Here's how easy it is to add those ...

Discover More

Deleting a Table

Tired of that old table taking up space in your document? You can get rid of it using a variety of techniques—"some of ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (RIBBON)

Setting Up an Array with Fields

One of the more esoteric ways to display data is with an "array," which is like a miniature inline table. This tip ...

Discover More

Date Last Edited

You can insert several dynamic dates into your document. One you may want is to add the date when the last edit was ...

Discover More

Entering a "Slashed Zero" in Your Document

Need to add the occasional zero with a slash through it? There are a couple of ways you can accomplish this task.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 7?

2015-04-21 15:03:53

Linda

That checkbox is NOT checked, and yet the field codes print anyway. Other ideas? I DO NOT want the field codes to print.
Thank you.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing