Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting Fields.
Written by Allen Wyatt (last updated May 9, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
Word provides a powerful capability to insert special information in your documents through the use of fields. There are a number of fields that are available within Word and are covered in other issues of WordTips. Inserting a field in your document is very easy; you can use the following methods:
Either of these methods will work, but the second method only inserts a pair of field brackets—you must enter the information and keywords for the actual field. The other method provides a more user-friendly method of inserting fields.
While the first method works fine for inserting single fields, it won't work properly if you want to insert a field within a field. To nest fields (put one field inside another), you must use the Ctrl+F9 shortcut key to enter the field within the other field.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6203) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Inserting Fields.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
If you use fields to sum the information in your table columns, you might want to display a blank when the sum is zero. ...
Discover MoreCross-referencing is a great feature of Word that allows you to add references to text in various places of your ...
Discover MoreWant a quick way to create fractions? You can do it by using fields, as described in this tip.
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2021-11-25 03:44:04
Nizar
Please , I'm using word office professional plus 2019 version 2108 (Build 143320201) for me the ( Field codes) in quick parts for some categories like Eq. category is gray out and not active , Please any help
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments