Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting Fields.

Inserting Fields

by Allen Wyatt
(last updated May 30, 2015)

Word provides a powerful capability to insert special information in your documents through the use of fields. There are a number of fields that are available within Word and are covered in other issues of WordTips. Inserting a field in your document is very easy; you can use the following methods:

  • Display the Insert tab of the ribbon. In the Text group, click Quick Parts and then choose Field. From the resulting dialog box select the field name from those available. When you click your mouse on OK, the field you requested is inserted in your document.
  • Press Ctrl+F9. (This is the easiest method, regardless of your version of Word.)

Either of these methods will work, but the second method only inserts a pair of field brackets—you must enter the information and keywords for the actual field. The other method provides a more user-friendly method of inserting fields.

While the first method works fine for inserting single fields, it won't work properly if you want to insert a field within a field. To nest fields (put one field inside another), you must use the Ctrl+F9 shortcut key to enter the field within the other field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6203) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Inserting Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Inserting Table Rows

Need to pop a few extra rows into a table? It is easy to do using the same tools you used to create the table in the ...

Discover More

Setting the AutoRecover Directory

Excel, by default, periodically writes information to AutoRecover files that can help protect your data in case Excel is ...

Discover More

Defining a Custom Paper Size

Need to print your worksheet on a non-standard paper size? Excel is rather limited in printing to such papers, and here ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Printing Field Codes

Field codes allow dynamic information to be included in documents and can be a great boon. At some point you may want to ...

Discover More

Word and Character Count Information

Using fields you can easily insert both the word and character counts for a document into the document itself. As those ...

Discover More

Inserting Page Number Cross-References

Want to insert a dynamic cross-reference to a particular page number? It's easy to do following the steps in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.