Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Viewing Multiple Pages.

Viewing Multiple Pages

by Allen Wyatt
(last updated November 22, 2017)

11

When working in Print Layout view you can display multiple pages on the screen at the same time. This is a great help if you have a large, high-resolution monitor. Seeing two pages at one time allows you to get a real sense of how your words appear on the page.

To start, click the View tab of the ribbon and then click the Zoom tool. Word displays the Zoom dialog box. (See Figure 1.)

Figure 1. The Zoom dialog box.

Click the Many Pages radio button, and then click the button that has a picture of a monitor on it. Word displays a drop-down list from which you can select how many pages you want to view at once. Select a "configuration" from those offered, and Word displays that many pages on your screen.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6078) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Viewing Multiple Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is three more than 1?

2017-11-23 08:34:50

Alison Miller

Judy Bell. Yes there is.
Open your first document and open your second document. Move your cursor up to the top of Word - right where the minimize, maximize etc boxes are. Click on the blank space where there is no writing (mine is blue) and drag to the left. This snaps the document to the left of your monitor. Then go to the other document you already opened and do the same only drag to the right. This snaps that document to the right of your monitor. You can then go back and forth between the two documents easily.
I use this when I'm having to enter a Word report into Excel. It saves printing documents and really speeds up the process.
Hope this was clear enough for you.


2017-11-22 08:52:26

Alison Miller

Or you can hold down your Ctrl key and scroll your mouse wheel. This is much faster and easy to do.


2017-11-22 06:59:16

Hugh

You can do the same thing using the control key and the wheelmouse together and rolling the wheel.


2016-11-14 19:05:24

Jenefer Angell

Bam! JUST what I needed. Thank you!


2015-05-18 21:58:17

Jason Bernstein

Is there a way in Word 2013 to show multiple pages across the screen, but to also hide the white space between the pages? It appears that one can do either, but not both. Both were available in Word 2010, but not in 2013.

Thanks. Jason


2015-04-11 09:26:48

Maryland, USA

Now if only Word let you scroll through the pages, like FrameMaker. You could always see a two-page table side-by-side, not split over two rows if the first page happened to begin on the right half of your monitor.


2015-04-10 16:36:25

Richard Du Boff

Finally figured it out, no thanks to MS.

1) at bottom of document, click fourth box from left (Print Layout View)
2) The click View tab of ribbon, then click on Zoom tool.
3) click on ManyPages, then click on monitor--which still appears to be inactive !
4) When you do click on it, a box opens below with six pages on it. For a two-page view, click the first two boxes on top

This inactive nonsense is also found in this new version of MSWord for Mac in Menu bar > Show character viewer. The characters appear inactive--when you click in them they are highlighted not in your chosen highlight color but in gray. And you must click them TWICE quickly or they are not entered



2015-04-10 16:11:17

Richard Du Boff

I have latest MS Word for Mac (downloaded 2 months ago-- 2011 version 14.4.8), and this fix does not work for me. The Radio Pages button remains inactive--I cannot click on it and get a dropdown list. Please help!! My thanks.

PS-- MS Word does it again: a new version destroys some of the valuable features of the preceding version. This isn't the only such case with MS Word for Mac 2011; I have been able to fix the others but it took a lot of time!


2014-09-30 01:31:37

Sylvia

Received Newsletter but can only view one page at a time (pdf); what do I need to do to view double pages?


2014-09-07 14:38:06

Jennifer

Thank you for this tip! I just realized last week that in the new Word I couldn't view two pages at a time like in my old Word. It's been driving me crazy to see three! I like to see two pages side by side to check for correct spacing when printing out planner pages.


2013-11-08 09:59:00

Judy Bell

No problem with viewing multiple pages from the same document; but often times, I have to go to another file for information and then minimize that folder to the bottom. Is there a solution to viewing two folders.

Thanks,

Judy


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