Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Viewing Multiple Pages.

Viewing Multiple Pages

by Allen Wyatt
(last updated December 7, 2019)

3

When working in Print Layout view you can display multiple pages on the screen at the same time. This is a great help if you have a large, high-resolution monitor. Seeing two pages at one time allows you to get a real sense of how your words appear on the page.

To start, click the View tab of the ribbon and then click the Zoom tool (it is in the Zoom group on the ribbon). Word displays the Zoom dialog box. (See Figure 1.)

Figure 1. The Zoom dialog box.

Click the Many Pages radio button, and then click the button that has a picture of a monitor on it. (This picture appears just below the Many Pages radio button.) Word displays a drop-down list from which you can select how many pages you want to view at once. Select a "configuration" from those offered, and Word displays that many pages on your screen.

I have found that in some versions of Word, the Zoom dialog box may not look like what you see in this tip. In fact, it may not have the Many Pages radio button or the monitor picture at all. If this is the case, you should display the View tab of the ribbon and, within the Zoom group, click the Multiple Pages tool. Word adjusts the zoom factor of your document and you can further refine how many pages you want to view by adjusting the width of your document window and the actual zoom factor at the bottom-right corner of the document window.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6078) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Viewing Multiple Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is four minus 3?

2019-12-29 13:05:38

JMJ

Might it be related to the screen width?


2019-12-29 13:03:46

JMJ

I have a strange behaviour of Word on one of the PCs here: when I ask a 100% view, Word displays several pages (2 by 2, by example) and it's very impractical to read, because pages are displayed like this:
1 2
3 4
5 6 etc.
So I have to scroll up and down several times to read the pages, as they don't fit fully on the screen!
If I choose "one page", Word dutifully displays only one page, but it shrinks it to 73% - difficult to read...
On the others PC, 100% display only one page, and I can scroll quietly download to browse my doc.
Any idea about what I could do ?
Thanks.


2019-12-07 13:10:16

Allan

Great tip, but be careful with it. It may not always show how the document will be printed. The only way that I have found to see how a document will actually be printed is to use the Print Preview. I learned the hard way after printing a 23 page document.


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