Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the Document Revision Number.

Inserting the Document Revision Number

by Allen Wyatt
(last updated August 1, 2015)

Every time you save a document in Word, the information in the document properties is updated. Part of the information is a count of how many times the file has been saved. This is referred to as the revision number. You can insert the revision number in your documents and have it updated automatically, if you so desire. To insert the revision number in your document, follow these steps:

  1. Position the insertion point where you want the revision number to appear.
  2. Display the Insert tab of the ribbon.
  3. Click Quick Parts (in the Text group) and then click Field. Word displays the Field dialog box.
  4. Choose Numbering from the Categories list. Word updates the choices in the Field Names list. (See Figure 1.)

    5. Figure 1. The Field dialog box.

  5. In the Field Names list choose RevNum.
  6. Click on OK to close the dialog box and insert your field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6062) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Inserting the Document Revision Number.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Word Won't Capitalize Some Sentences

By default, Word capitalizes the first letter of sentences as you type. If you notice that Word doesn't capitalize some ...

Discover More

Copying Formulas using a Pattern

Copying formulas from one cell to another is quite intuitive in Excel—unless you want the copied formulas to follow ...

Discover More

Jumping Around Folders

When you open a workbook in Excel, the Open dialog box always starts within the folder in which you were last working. You ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Inserting a Document's File Location

Once you save a document on disk, it is stored in a particular folder (or location) on that disk. You may want that location ...

Discover More

Differences between SEQ and LISTNUM Fields

Word provides several different fields you can use for custom numbering in a document. Two of the most commonly used are the ...

Discover More

Dates Updating when Converting

Word allows you to convert documents from WordPerfect format to Word. In doing so, you may notice that some dates in the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2017 Sharon Parq Associates, Inc.