Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the Document Revision Number.

Inserting the Document Revision Number

by Allen Wyatt
(last updated August 1, 2015)

1

Every time you save a document in Word, the information in the document properties is updated. Part of the information is a count of how many times the file has been saved. This is referred to as the revision number. You can insert the revision number in your documents and have it updated automatically, if you so desire. To insert the revision number in your document, follow these steps:

  1. Position the insertion point where you want the revision number to appear.
  2. Display the Insert tab of the ribbon.
  3. Click Quick Parts (in the Text group) and then click Field. Word displays the Field dialog box.
  4. Choose Numbering from the Categories list. Word updates the choices in the Field Names list. (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. In the Field Names list choose RevNum.
  7. Click on OK to close the dialog box and insert your field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6062) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Inserting the Document Revision Number.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 4 + 8?

2019-05-19 16:47:50

Ferran Hermosa

Revnum seemed an useful field trying to have an automatic release information, but I'm experiencing problems due its high grow value rate when autosave is enabled: Updating that field (placed on cover, headers..) it's a nightmare... In few seconds of whole doc update trying (CTRL-A select scope does not include headers/footers) it's common to result in differing by that fast increasing count.

I've not found any comment about that, I suspect that 'This Town Ain't Big Enough for Both of features….'


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