Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Locking a Field.

Locking a Field

by Allen Wyatt
(last updated January 19, 2019)

2

Many of the tips featured in WordTips rely on the use of the special fields available in Word. Many times, these fields are updated, automatically, when you make changes in a document or actually print the document. There may be times when you want to make sure a field does not get updated. You can accomplish this by locking the field. Locking prevents a field from being updated; the last result is kept until you unlock the field and then update it. To lock a field, perform these steps:

  1. Select the field you want to lock.
  2. Update the field, if desired, by pressing Shift+F9.
  3. Press Ctrl+F11.

If you later want to unlock the field, follow these steps:

  1. Select the field you want to unlock.
  2. Press Ctrl+Shift+F11.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5980) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Locking a Field.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Copying Named Ranges

Named ranges are a great tool to use in developing formula-heavy workbooks. You may want, at some point, to copy your ...

Discover More

Decreasing a Paragraph's Indent

When formatting your document, you often have a need to indent paragraphs. If you later want to decrease the indent used ...

Discover More

Specifying Different Weekends with NETWORKDAYS

The NETWORKDAYS worksheet function can be used to easily determine the number of work days (Monday through Friday) within ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Deleting Paragraph Borders

Got a document that has a border around some paragraphs? Here's how you can get rid of the border using the tools on the ...

Discover More

Borders on Multiple Paragraphs with Differing Indents

When you place a border around a paragraph, the position of that border is determined, partially, by the indent with ...

Discover More

Setting the Distance between Text and Borders

Add a border around a piece of text (such as a paragraph), and Word makes some assumptions about the placement of that ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two less than 6?

2019-02-13 11:13:38

Andrew

Einat: Look at https://word.tips.net/T001367_Locating_Locked_Fields.html


2019-02-12 03:30:55

Einat

This is great! never known this is possible.

I have 3 questions about it:
1. Is it possible to access the command from the menus? anything from the right-click menu? (I searched, bet haven't found a way).
2. Is there any indication for a locked field, other then right-clicking it and seeing that the "update" option is grayed out?
3. Is it possible to lock (and later to unlock) all fields, or all fields of a certain type (like all "table num..") or all within a selected range?

Thanks!
(-:


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.