Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Locking a Field.

Locking a Field

by Allen Wyatt
(last updated November 18, 2015)

4

Many of the tips featured in WordTips rely on the use of the special fields available in Word. Many times these fields are updated, automatically, when you make changes in a document or actually print the document. There may be times when you want to make sure a field does not get updated. You can accomplish this by locking the field. Locking prevents a field from being updated; the last result is kept until you unlock the field and then update it. To lock a field, perform these steps:

  1. Select the field you want to lock.
  2. Update the field, if desired, by pressing Shift+F9.
  3. Press Ctrl+F11.

If you later want to unlock the field, follow these steps:

  1. Select the field you want to unlock.
  2. Press Ctrl+Shift+F11.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5980) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Locking a Field.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is five minus 4?

2017-04-19 03:54:41

Peter Buxton

I have added four buttons to my Quick Access toolbar: Insert Field, Update Fields, Lock Fields and Unlock Fields. The Update Fields icon is a red exclamation mark that is greyed out when you press the Lock Fields button, giving you a visual indication of the status of that field.


2017-04-18 09:58:53

camile

is there a way to do it with no shortcuts? I got no PC keyboard and those do not work on *****Mac****.


2015-04-02 16:56:57

BR

Anyone know how to do this for MS Word 2011 for ***Mac***. God forbid Microsoft should explain it anywhere themselves.


2014-02-19 15:08:20

RayH

This tip was massively useful as a work-around when printing/saving a very large Word 2010 document (366 pages) to PDF - the PDF (or any other format) became a 500-word-plus document with incorrect page numbering and page orientation, and duplicated content showing as additional chapters. Locking the fields provided the solution, after not being able to find what code/issue was causing the problem.


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