Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Paragraph Formatting Shortcuts.

Paragraph Formatting Shortcuts

by Allen Wyatt
(last updated April 17, 2021)

Many people find it easier to use keyboard commands than to constantly stop and use the mouse. Word accommodates these people by providing several shortcuts you can use to format paragraphs. The following table lists several keyboard shortcuts you can use for your paragraph formatting:

Shortcut Meaning
Ctrl+1 Single-spaced paragraph
Ctrl+5 1 1/2-line paragraph spacing
Ctrl+2 Double-spaced paragraph
Ctrl+L Left-aligned paragraph
Ctrl+E Centered paragraph
Ctrl+R Right-aligned paragraph
Ctrl+J Justified paragraph
Ctrl+0 Add or remove one line of space before the paragraph
Ctrl+M Increase indent one tab stop
Shift+Ctrl+M Decrease indent one tab stop
Ctrl+T Increase hanging indent by one tab stop
Shift+Ctrl+T Decrease hanging indent by one tab stop

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5953) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Paragraph Formatting Shortcuts.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding a Custom Format to those Offered by Excel

Adding a custom format to Excel is easy. Having that custom format appear in all your workbooks is a different story ...

Discover More

Generating Double-Digit Random Numbers

Normally you use the RAND and RANDBETWEEN functions to generate random numbers. What if you want to generate random ...

Discover More

Checking for an Entry in a Cell

You may be looking for a way to have a formula determine if a particular cell has anything in it. Here's how you can find ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Keep with Previous

Word allows you to format a paragraph so that it is on the same page as whatever paragraph follows it. You may want, ...

Discover More

Selecting Default Paragraph Formatting

Want to return a paragraph's formatting back to its pristine, unaltered state? You can do so by using the shortcut ...

Discover More

Characters in the Margin Next to Paragraphs

Laying out a document can be, at times, a challenge. This is particularly the case when you need some special document ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.