Determining the Number of Paragraphs in a Document

Written by Allen Wyatt (last updated June 22, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021


Macros are often used for processing an entire document. It is not unusual to have a macro step through all the paragraphs in a document and make changes based on the information in the paragraph. If you need to step through all the paragraphs in a document, it is helpful to find out how many paragraphs there are. The way you do that in a VBA macro is through the use of the Count property with the Paragraphs collection, as follows:

iParCount = ActiveDocument.Paragraphs.Count

The Paragraphs collection contains all of the paragraphs in the document, each in its own object. The Count property simply returns a value indicating how many objects (paragraphs) are in the collection. In the above example, this value is assigned to the iParCount variable. You can then use this count in doing any processing you need to.

Remember, as well, that paragraphs can be "empty" in Word. If someone types some information and then presses the Enter key twice, they have just created an empty paragraph with that second press of Enter. This increases the paragraph count, so it is a good idea to display non-printing characters in a document if you are trying to figure out how VBA derived the paragraph count that it did. The rule is that each press of Enter results in a new document paragraph.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5679) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Conditional Format that Checks for Data Type

Conditional formatting can be used to highlight cells that contain the improper type of data for your needs. This tip ...

Discover More

Getting Rid of "Comment" in Comments

When you add a comment to a document, Word presents that comment in a very specific way. If you want to change the way in ...

Discover More

Examining Styles and Macros in a Template

Templates are very powerful with the ability to contain both styles and macros. If you want to see what styles and macros ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!

More WordTips (ribbon)

Printing Summary Information from a Macro

Part of the information that Word maintains about each of your documents is a summary statement, which you can define in ...

Discover More

Counting Open Document Windows

When creating macros, it is sometimes necessary to know how many documents are open in Word. This is relatively easy to ...

Discover More

Converting Strings to Numbers

When creating macros, you often need to convert a text string that contains numbers into actual numeric values. You do ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.