Determining the Number of Paragraphs in a Document

Written by Allen Wyatt (last updated June 22, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


Macros are often used for processing an entire document. It is not unusual to have a macro step through all the paragraphs in a document and make changes based on the information in the paragraph. If you need to step through all the paragraphs in a document, it is helpful to find out how many paragraphs there are. The way you do that in a VBA macro is through the use of the Count property with the Paragraphs collection, as follows:

iParCount = ActiveDocument.Paragraphs.Count

The Paragraphs collection contains all of the paragraphs in the document, each in its own object. The Count property simply returns a value indicating how many objects (paragraphs) are in the collection. In the above example, this value is assigned to the iParCount variable. You can then use this count in doing any processing you need to.

Remember, as well, that paragraphs can be "empty" in Word. If someone types some information and then presses the Enter key twice, they have just created an empty paragraph with that second press of Enter. This increases the paragraph count, so it is a good idea to display non-printing characters in a document if you are trying to figure out how VBA derived the paragraph count that it did. The rule is that each press of Enter results in a new document paragraph.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5679) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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