Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing AutoText Entries.

Printing AutoText Entries

Written by Allen Wyatt (last updated September 11, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

AutoText has been a feature in Word since the earliest days of the program. Beginning with Word 2007, AutoText was absorbed into the concept of building blocks, with AutoText being just one portion of that concept.

There is one place where AutoText is still alive, well, and distinct—printing. There are times when it may be helpful to have a printout of your AutoText definitions. Word allows you to print such a list; just follow these steps if you are using Word 2010 or a later version:

Display the File tab of the ribbon.
Click Print at the left side of the screen.
Click the first control under the Settings heading. Word displays a number of different things you can print. (See Figure 1.)

Figure 1. The Print Settings options.

In the Document Info (or Document Properties) section of the options, choose AutoText Entries.
Click Print. The AutoText list is printed.

If you are using Word 2007, then the steps are a bit different:

Press Ctrl+P. Word displays the Print dialog box.
Using the Print What pull-down list, select AutoText Entries.
Click on OK. The AutoText list is printed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1267) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Printing AutoText Entries.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Partially Blocking Social Security Numbers

Need to protect a series of Social Security Numbers in a worksheet? The techniques provided in this tip might be a good ...

Discover More

Using Find and Replace to Pre-Pend Characters

Need to add some characters to the beginning of the contents in a range of cells? It's not as easy as you might hope, but ...

Discover More

Signing a Protected Form

Tablet PCs are great for some uses, such as signing forms developed in Word. You may run into a problem with getting the ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Saving AutoText Entries with Each Document

AutoText can be a great way to add consistent, common text to a document. Unfortunately, you cannot save AutoText entries ...

Discover More

Restoring AutoText Entries via Macro

AutoText has been a powerful feature in Word for decades. If you've spent countless hours developing your AutoText ...

Discover More

Inserting Text with a Shortcut Key

The AutoText capabilities of Word are quite powerful, allowing you to insert all sorts of "boilerplate" information in ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 0 + 7?

2021-09-12 16:30:18

David Allen

Larry: If you click on the arrow to the side of "Print all Pages", you should get a list of other options. Under the heading "Document Info", you'll find "AutoText Entries" (as well as "Key Assignments") immediately after "Styles" but you'll probably have to scroll down using the scroll bar on the right in order to see it. It fooled me at first.

2021-09-11 11:59:20

Larry

I do not see how to print the autoText entries.
This would be helpful if it was more explicit.
For example, I do not see "document properties" to choose autotext.
please advise.

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.