Written by Allen Wyatt (last updated March 19, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Word in Microsoft 365
There are two types of lists commonly used in printed material. The first is a bulleted list and the second is a numbered list. A bulleted list is a nothing but a list of individual items with a symbol to the left side of the first line of each item in the list. For example, the following is a bulleted list:
In the case of this bulleted list, the symbol used as the "bullet" is a small dot. A numbered list is a little bit different. It consists of a series of items, each with a sequential number in front of it. Numbered lists are used extensively in WordTips to describe a sequence of steps to be followed.
This usage points out the primary way you can decide which type of list to use. If you have a sequence of steps, which must be followed in order, then you should use a numbered list. If you have a group of items to which you want special treatment given, but they don't represent a series that must be followed in sequence, then you should use a bulleted list.
That being said, there is another time when a numbered list may come in handy—when you need to provide list items that you can later refer to easily. For instance, you might have a numbered list and then, later in the document, include text to the effect of "As you will remember from point 3, a business owner needs...". The fact that you numbered the list makes it easy to provide the later directed reference.
Word allows you to quickly and easily create lists. To do so, follow these steps:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (741) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Understanding and Creating Lists.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
If you have lists in your document, either bulleted or numbered, you may want to change them back to regular text at some ...
Discover MoreWhen designing documents there are two types of lists commonly used: numbered lists and bulleted lists. This tip ...
Discover MoreWord makes it easy to add both numbered lists and bulleted lists to your document. If you are working with longer ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments