Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing More than One Copy.

Printing More than One Copy

Written by Allen Wyatt (last updated August 13, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365


Word gives you complete control over how it prints your document. If desired, you can print more than one copy of your document. To print multiple copies, follow these steps:

  1. Press Ctrl+P. Word displays the print options on the File tab of the ribbon.
  2. In the Copies box (just to the right of the Print button) indicate the number of copies you want to print.
  3. Using the controls under the Settings label, specify other ways in which you want this printing to occur, such as what you want to print and how you want it printed.
  4. Click on Print.

If you are using Word 2007, then the steps are a bit different:

  1. Press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. In the Copies box, indicate the number of copies you want to print.
  4. In the Range box, specify what you want to print.
  5. Check the status of the Collate option. (Select or clear the option based on whether you want the pages of each copy printed in order or not.)
  6. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (31) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Printing More than One Copy.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting a VBA Variable From a Bookmark

Bookmarks are quite helpful in a document. You may want to transfer the contents of a bookmark into a macro variable in ...

Discover More

Turning on Picture Placeholders

Displaying graphics in a document requires a great deal more computer processing than displaying simple text. A document ...

Discover More

Recording an Audio Version of a Document

Immersive Reader is a tool in Word that allows documents to be read out loud. If you want to record the audio as it is ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Printing and Exiting Word in a Macro

When you print a document, Word remains busy in the background until the printing is done. If you try to end the program ...

Discover More

Printing Copy Numbers

Copy 1, Copy 2, Copy 3... Do you want to mark your printouts so that they are numbered? Here's how you can do it.

Discover More

Printing a Full Style Sheet

Word supports the use of styles (they are very powerful), but it doesn't provide a way to get a full-featured style sheet ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.