Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing More than One Copy.

Printing More than One Copy

Written by Allen Wyatt (last updated August 13, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

Word gives you complete control over how it prints your document. If desired, you can print more than one copy of your document. To print multiple copies, follow these steps:

Press Ctrl+P. Word displays the print options on the File tab of the ribbon.
In the Copies box (just to the right of the Print button) indicate the number of copies you want to print.
Using the controls under the Settings label, specify other ways in which you want this printing to occur, such as what you want to print and how you want it printed.
Click on Print.

If you are using Word 2007, then the steps are a bit different:

Press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)

Figure 1. The Print dialog box.

In the Copies box, indicate the number of copies you want to print.
In the Range box, specify what you want to print.
Check the status of the Collate option. (Select or clear the option based on whether you want the pages of each copy printed in order or not.)
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (31) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Printing More than One Copy.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Separating Grammar-Checking from Spell-Checking

Most of the time Word will check both grammar and spelling at the same time. You can, however, instruct the program to ...

Discover More

Understanding Color and Conditional Formatting Codes

When you create custom cell formats, you can include codes that allow you to set the color of a cell and that specify the ...

Discover More

Inserting a Break with a Macro

Inserting a break in your document is easy. You may think that inserting one using a macro is more complex, but it isn't. ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Saving Print Specifications with a Document

When you create a document, you may envision that document being printed in a specific way. What if you want to save ...

Discover More

Scaling Your Output

One of the lesser-known features of Word is that it allows you to create a document for one page size and scale the ...

Discover More

Using Sequential Document Serial Numbers

Need to add a unique serial number to each printed copy of your document? Here's a quick way to print such numbered versions.

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is three less than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.