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Changing the Default Font for Envelopes

Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Default Font for Envelopes.

Word includes an Envelopes feature that makes it pretty easy to create your own professional-looking envelopes. The feature makes certain assumptions about how different parts of the envelope should be printed. This includes the font that Word uses to print the envelope's information.

When creating an envelope, Word depends on predefined styles. The style used for the main address on the envelope is, appropriately enough, Envelope Address. Likewise, the style used for the return address is named Envelope Return. When you instruct Word to create the envelope, these styles are grabbed and used for formatting the addresses on the envelope.

If you want to change the font used by Word in creating envelopes, you need to change the style used for this purpose by Word. To do this, follow these steps:

  1. Create a new, blank document. Unless you specify a different template, Word creates a new document based on either the Normal.dotx or Normal.dotm template, depending on your system. (If you want to fix this problem in other templates, you should open the template directly or create a blank document based on that template.)
  2. Display the Home tab of the ribbon.
  3. Click the small icon at the bottom-right of the Styles group. Word displays the Styles pane at the right side of the desktop.
  4. Click Options at the bottom of the Styles pane. Word displays the Style Pane Options dialog box. (See Figure 1.)
  5. Figure 1. The Style Pane Options dialog box.

  6. Using the Select Styles to Show drop-down list, choose All Styles.
  7. Click OK to close the Style Pane Options dialog box.
  8. In the Styles pane, scroll through the list of styles until you see the Envelope Address style.
  9. Hover the mouse pointer over the Envelope Address style name. Notice that a downward-pointing arrow appears at the right side of the style name.
  10. Click on the downward-pointing arrow and choose the Modify option from the resulting menu. Word displays the Modify Style dialog box. (See Figure 2.)
  11. Figure 2. The Modify Style dialog box.

  12. Click on the Format button, then choose the Font option. Word displays the Font dialog box. (See Figure 3.)
  13. Figure 3. The Font dialog box.

  14. Change the font information, as desired.
  15. Click on OK to close the Font dialog box.
  16. Make sure the New Documents Based On this Template radio button is selected.
  17. Click on OK.
  18. Close the Styles pane, if desired.

When done, you should repeat these steps if you want to change the font used for the return address. The only difference, of course, is that in steps 7 and 8 you should select the Envelope Return style.

When you save your document or close Word, you are asked if you want to save your changes to the template. Make sure you do this. Your envelopes, when created in a document that uses this template, should now use the font you specified.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6111) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Changing the Default Font for Envelopes.

Related Tips:

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Comments for this tip:

Bible Believer 1611    12 Nov 2015, 19:08
Thank you, thank you thank you!!!
Bridget    23 Sep 2015, 14:26
Thank you for this tutorial. It was extremely helpful! I can't believe how simple something use to be now requires a tutorial. Thank you again!
Rich H    15 Aug 2015, 13:25
I have been looking for a solution to this noisome problem for about 10 years. I found it here! Agree with the other comments about Microsoft making this so arcane. The "Set as default" check boxes in their Print dialog never worked. This solution does. Passing this on FWIW: on my first try, only the first line of the Envelope Address had the type size I'd specified. When I tried it again I unchecked the box that says "Paragraph level formatting" in the Style Pane Options window. That seemed to solve the problem. Thank you!!
Sherrie    21 Jul 2015, 07:53
I followed your instructions to the letter and was really hopeful that I could stop handwriting my envelopes.

HOWEVER - and I know this is me being thick: forgive that - how do I work out where I go to find the envelope to type? Do I go via Mailings or create a new envelope to go with that letter - in which case do I need a new document based on that style.

Nearly there but not quite . . . .
Dena    14 Jul 2015, 11:55
Oh! I'm so happy to finally know how to change the default font for printing envelopes. Not sure why it has to be so complicated though. Anyway, thank you very much!
George    21 Apr 2015, 15:50
Thank you very much for your useful information. You finally got through this thick head. Thank you!!!!
Jo Campbell    26 Feb 2015, 15:17
Yay! It works! Although, why on earth you have to go through such an intricate process, that requires going online for help, to simply (ha!) change a font is way beyond my understanding.

Anyway, thanks so much.
Tony Walker    23 Jan 2015, 11:52
This worked first time for me, in Word 2013 running on Windows 8.1

A knighthood for Sir Allen Wyatt, and heartfelt thanks.
Tom C    05 Jan 2015, 17:28
This is one of the most lucid expositions (and effective solutions) I have ever seen online in connection with Office (2013) problems, which are legion. Praise be to the maker.
Mary    04 Sep 2014, 14:43
I have tried your solution for changing the default font for envelopes several times and it does not work. Very discouraging as I have tried other supposid solutions also and so far nothing has worked.
Nishant    26 Jun 2014, 18:01
Great suggestion. Thank you! problem is fix now.
John Philo    24 Jun 2014, 19:32
Thanks, this was very helpful, and it works in WORD 2013 also.

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