Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting Text with a Macro.

Inserting Text with a Macro

Written by Allen Wyatt (last updated November 8, 2025)

Inserting text is a common occurrence in macros. You may need the macro to insert numbers, do some standardization on wording, or some other text insertion. The following VBA code lines each insert a different type of text:

Selection.TypeText Text:="this text"
Selection.TypeText Text:=MyText
Selection.InsertParagraph

Each of the three lines inserts something at the current insertion point. The first line inserts everything between the quote marks, the second inserts the value of the MyText variable, and the third inserts a paragraph mark (an empty line).

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12502) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Inserting Text with a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Adding a File Path and Filename

If you need to stuff the current workbook's filename and path into a cell or a header or footer, you'll appreciate the ...

Discover More

Embedding Your Phone Number in a Workbook

Want to provide a bit of contact information in a workbook? A great place to do it (out of sight, but not inaccessible) ...

Discover More

Adjusting Dot Leader Spacing

Word allows you to use leader dots with your tab stops. If you want to space out the leader dots, you are limited in what ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2019. Spend more time working and less time trying to figure it all out! Check out Word 2019 For Dummies today!

More WordTips (ribbon)

Minimizing the Ribbon for a Document

Want the ribbon to be minimized for a particular document? Word may not allow you to get the exact result you want, as ...

Discover More

Determining the Day of the Month

When writing macros, you may need to know which day of the month a particular date represents. Here's how to use the Day ...

Discover More

Copying a Range of Pages in a Macro

Do you need to copy, within a macro, a range of pages? Because pages can be so fluid in Word, this can be a bit tricky. ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is one more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.