Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Counting a Particular Word.
There are times that I need to know how often I've used a particular word in a document, or even in a part of a document. The Word Count tool doesn't allow you to limit a count to a specific word, but there is a neat little workaround you can do.
Figure 1. The Replace tab of the Find and Replace dialog box.
Word replaces all occurrences of the word with itself, so there really are no changes done to your document. However, a dialog box appears that indicates how many changes were performed; this is your word count.
If you are skittish about doing find and replace operations, make sure you save your document before using this workaround.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12038) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Counting a Particular Word.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
Hidden text is a great boon if you want to make sure something doesn't show up on the screen or on a printout. If you ...
Discover MoreIn order to provide a finishing touch to your document, you may want to replace mundane X marks with fancier check marks. ...
Discover MoreFind and Replace is a great tool, but what are you to do if your find or replace doesn't work as you expect? This tip ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-03-10 11:15:05
Danielle
To Lee Batchelor - Your thought is correct - if you do NOT choose "Match case", it keeps the case, whether just the first letter is capitalized, or the entire word. HOWEVER, it does not keep "CamelCase" intact (legitimate words such as PowerPoint that have multiple capitals). It removes all but the first, e.g., leaving you with "Powerpoint", which would be incorrect. So, here is a...
WORKAROUND: Peter Wezel's tip (Use ^& for Replace with)leaves everything - including CamelCase - exactly as it was.
Another option for those who use Ctrl+H instead of Find (Ctrl+F), but who are apprehensive about changes (especially in large documents where it would be time-consuming to check out all possible effects):
As soon as the replacement finishes, do a Ctrl+Z. This undoes the entire replacement process.
2016-03-07 02:51:55
Arnaldo
Clever!
2016-03-06 18:29:01
Peter Wezel
When using the Find and Replace box for the purpose of counting, instead of repeating the search string in the Replace field you can enter "^&" in this field (without the quotes), which means: Replace by the same as in the Find field. Each found string will be replaced by the same string and the number of replacements will be shown.
2016-03-06 02:07:01
David Brownstein
The above search needs to be refined, for two reasons.
1) If you want to know how many times you used the word 'go' in all of its forms, the above search will count most forms of the word 'go' - 'going', 'gone' etc. - but will not count 'went'.
2) The above search will also count such words as 'gorilla' and 'ago'.
To avoid 'catching' words you do not want, after Step 4 in the instructions, add the following step:
5. Click More and select the Find whole words only check box.
This will count only the word 'go' itself. To catch all forms of the word (including, for example, plurals), you must run the search once for each separate word you want to count.
2016-03-05 09:10:46
David
In my experience with Word2010 and above there is a simpler way. Just enter the word in FIND or in the navigation pane. The number of matches will be displayed along with match location in the pane and highlighted in the document if you so choose. I use this when writing to ensure I do not use a word too often.
2016-03-05 09:07:49
Karen
Why go to all this trouble when you can see a total count and all occurrences of anything you search using the Navigation Pane and Results listing? It gives a total count at the top and the words searched in context in the listing below. I often use this while editing documents to decide which spelling to choose, such as igniter or ignitor.
2016-03-05 08:18:31
Lee Batchelor
That should still work providing you don't choose, "Match Case." Than you should be safe, correct?
Otherwise, you may accidentally replace "Cars" with "cars". If "Cars" was at the beginning of the sentence, I'm not sure Word would keep it capitalized. Just a thought.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Comments