Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Printing an Envelope.

Automatically Printing an Envelope

Written by Allen Wyatt (last updated January 24, 2022)
This tip applies to Word 2007 and 2010

You may already know how to create an envelope and add it to your document—for instance, if you are writing a letter and you create the envelope so it is saved in a file with the letter. Word allows you to quickly and easily print an envelope directly to your printer, if you so desire. You do this by following these steps:

Load your letter document.
Display the Mailings tab of the ribbon.
Click the Envelopes tool in the Create group. Word displays the Envelopes and Labels dialog box, with the Envelopes tab selected. (See Figure 1.)

Figure 1. The Envelopes tab of the Envelopes and Labels dialog box.

Make any changes desired in the delivery or return addresses.
Insert an envelope in the manual feed tray of your printer.
Click on Print. The envelope is sent to your printer, and nothing is added to your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11738) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Automatically Printing an Envelope.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Printing Multiple Selections

Need to print several portions of a worksheet all on a single piece of paper? Here's an easy way you can get what you ...

Discover More

Repeating Column Information on Each Page

When your table occupies lots of pages, you may want to have information in a particular column repeated on each page. ...

Discover More

Shortcut to Save as a PDF

Saving your documents in PDF format can be very helpful when you want to share a "finished" version with others. This tip ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Increasing Envelope Address Lines

Envelopes in Word are created through the use of styles that define specific elements of the envelope, such as return ...

Discover More

Placeholders for Stamps

Got a reply envelope you want to create? Why not put a placeholder for the stamp on the envelope? It's easy to do if you ...

Discover More

Technique for Adding a Text Box to an Envelope

Text boxes can be a great design feature to use in laying out a document. You may want to add one to an envelope, ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is seven more than 3?

2016-08-25 11:05:21

Benjamin C. Morin

I do the following:

If I use the "Normal Style" to create your letter; then I must select the letter address before displaying the Mailings Tab on the Ribbon. This will display the address on the Envelope screen on Step 3 above.

If I use the "No Spacing" style to create the letter; then the letter address will display on the Envelope screen automatically when I click on the Envelopes button. I don't need to select the address before displaying the Mailings Tabs. The steps above work with the "No Spacing" style.

I hope this helps.

Benjamin

2016-04-14 01:32:58

Paul

Yup, me too - address does not print on envelope

2014-05-07 11:06:03

RoyRushton

Unable toprint address on envelope

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.