Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Counting Values in Table Cells.
Dan has a document with a huge table with many rows and six columns. In one of the columns he enters a single character (F, P, or B) for each row. Periodically Dan needs to count the total occurrences of the Fs, Ps, and Bs in that column. He wonders if there is some kind of macro that he can use to do the counting.
It is possible to do this with a macro, but the macro would not be simple. It is far easier to do a simple find and replace operation to get the desired totals. Follow these general steps:
Figure 1. The Replace tab of the Find and Replace dialog box.
The result is that the character is replaced with itself, and Word lets you know how many replacements were made. (If Word asks you if you want to make the replacements in the rest of the document, turn down the kind offer.) You can repeat the steps for each of the other characters in the column, and you will have your desired counts.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11258) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Counting Values in Table Cells.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Left-justified tables are great for many document designs, but you may want instead to center a table between the margins ...
Discover MoreWhen you move information from one table to another, you may be faced with the problem of making that information fit ...
Discover MoreNeed to adjust the space between individual cells in a table? Word gives you a good deal of control over this spacing, as ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2022 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Comments