Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Formatting an ASCII File.
One of the biggest problems in formatting what was previously an ASCII file is modifying it so there are only hard returns at the end of paragraphs. Most ASCII files have a hard return at the end of every line of the file, and two hard returns at the end of every paragraph. If you have an ASCII file that is formatted like this, such as something you downloaded off the Internet, the following macro will be invaluable. It formats an entire file so there are only hard returns at the end of paragraphs.
Sub ConvertASCII() Fmt "^p^p", "{|}" Fmt "^p", " {@}" Fmt " {@}", " " Fmt "{@}", " " Fmt "{|}", "^p" End Sub
Sub Fmt(sFromWord, sToWord) Set myRange = ActiveDocument.Content myRange.Find.ClearFormatting myRange.Find.Execute FindText:=sFromWord, _ ReplaceWith:=sToWord, MatchCase:=0, _ Replace:=wdReplaceAll End Sub
You should run the ConvertASCII macro. It calls the Fmt macro several times to replace various combinations of return characters to get toward the desired result.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10810) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Automatically Formatting an ASCII File.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
If you need to work with a copy of a document rather than the original document, you can use Word's Open dialog box to ...
Discover MoreAfter merging the information from a data source into a document, you may decide that you only want to open the merge ...
Discover MoreIf you use TrueType fonts frequently, you might want to set Word to embed those fonts by default. Here's how to do it.
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2011-12-16 11:44:48
Richard Godfrey
The second cmd of "Sub ConvertASCII()" is
Fmt "^p", " {@}"
Looking at the next 2 cmds that follow it, it looks like that cmd should be
Fmt "^p", "{@}"
instead of
Fmt "^p", " {@}"
That way, the 2 cmds that follow would replace both " ^p" and "^p" with a single space. Isn't that your goal?
Am I wrong?
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments