Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Modifying the Backup Copy File Name.

Modifying the Backup Copy File Name

by Allen Wyatt
(last updated October 31, 2015)

When you instruct Word to always make backup copies of your files, the backup files it creates differ from normal Word files in two ways. First, the filename extension is changed from DOCX or DOCM to WBK, and second, the words "Backup of" are added to the beginning of the filename. Thus, the backup copy of "MyDocument.docx" would be named "Backup of MyDocument.wbk."

For some people, it is an irritation to have Word add the "Backup of" prefix to backup files. It can make browsing through a folder display distracting as it creates quite a few files that all begin with the same letters.

Word does not provide a way that you can modify or remove this prefix from the filename. If you do most of your folder browsing in Word (for instance, in the Open dialog box), then there is something you can do to help alleviate the clutter caused by the backup files. All you need to do is make sure the Files of Type control, at the bottom of the Open dialog box, is set to Word Documents instead of one of the other options. This limits the display to only those files with names ending in DOCX or DOCM, which precludes any backup (WBK) files.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10443) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Modifying the Backup Copy File Name.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Copying Worksheets

Excel provides a little-known way to copy worksheets simply by clicking and dragging. Here's how to do it.

Discover More

Where Is that Name?

Want to easily see the location of named ranges in your worksheet? It's easy; all you need to do is use the familiar Zoom ...

Discover More

How Excel Treats Disk Files

Workbooks are loaded from disk files, but workbooks aren't the only type of files that Excel can load. This tip provides ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Copying Custom Properties

You can add custom properties to a document to help with all sorts of file management tasks. If you want to copy these ...

Discover More

Understanding the PDF/A Format

Word allows you to save your documents in PDF format so others can easily view them. You may not know, however, that Word ...

Discover More

Understanding MRU Files

Don't you love all the acronyms used in computer terminology? One such acronym--"pertinent to Word users--"is MRU. This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.