Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Page Layout Zoom Settings.

Page Layout Zoom Settings

by Allen Wyatt
(last updated September 16, 2017)

You may have noticed that when you are using Print Layout view, Word can change magnification levels (the zoom setting) automatically. There are a couple of rules of thumb to remember in regards to the zoom settings:

  • If you are opening an existing document that you previously viewed in Print Layout view, Word uses the zoom setting you were using when last viewing the document. This is because zoom settings are saved with the document.
  • If you are opening an existing document that you have never viewed in Print Layout view before, Word uses the zoom setting you were last using—period. This is because there was no last zoom setting for the document, so the last system setting was used.
  • If you are opening a new document, then Word uses the zoom setting last used for whatever document you were using.

You should note, as well, that you should check the zoom setting in your Normal template file. This can also have an effect on newly created files. Open the Normal template, set the zoom setting for Print Layout view, and then save the file again.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10363) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Page Layout Zoom Settings.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Counting Filtered Rows

The filtering capabilities of Excel are indispensable when working with large sets of data. When you create a filtered ...

Discover More

Opening Multiple Recent Files at the Same Time

The MRU provides a handy list of files you have recently used. Opening multiple files from the MRU, however, is no easy task!

Discover More

Excel 2007 Graphics and Charts (Table of Contents)

Excel allows you to add all sorts of graphics to your worksheets or to convert your data into meaningful charts. Here's ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Controlling How Documents Stack when Opened

When you open multiple documents, Windows cascades the document windows on your desktop. If you want the windows to be ...

Discover More

Calculating Average Word Length

Word keeps track of many statistics about your documents. The problem, it seems, is getting exactly the statistics you ...

Discover More

Using the Style Area

The style area is an esoteric feature of Word that allows you to easily see the styles applied to the paragraphs in your ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.