Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Select All Changes By a Particular Reviewer.

Select All Changes by a Particular Reviewer

by Allen Wyatt
(last updated July 11, 2015)

5

Barry uses Word's Track Changes feature to keep tabs on what many different reviewers do to a document. He recently asked if there was a way to accept all the changes from a particular reviewer, but not those from the other reviewers.

This is rather simple to do in Word. Just follow these steps:

  1. Make sure the Review tab of the ribbon is displayed.
  2. Click the Show Markup tool (in the Tracking group) and then click Reviewers. You should see a list of the reviewers with changes in the current document.
  3. Make sure a check mark appears only beside the reviewer whose changes you want to see.
  4. Click the down-arrow under the Accept tool in the Changes category. Word displays a drop-down menu.
  5. Choose Accept All Changes Shown. Word accepts all the changes shown, meaning only those from the single reviewer.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10273) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Select All Changes By a Particular Reviewer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Keeping Paragraphs on the Same Page

Don't want your paragraphs to flow from one page to another? Word provides a formatting setting that forces individual ...

Discover More

Creating a Multi-Worksheet Report

It is not uncommon to use Excel to print out regular reports. If your report needs to span multiple worksheets, here's ...

Discover More

Converting Automatic Numbering to Manual Numbering

The automatic numbering that Word lets you apply to paragraphs in your document can create some great looking content, ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Turning Track Changes Off for Selected Areas

Track Changes is a great tool to use so that you can, well, "track" what changes are made during the development of a ...

Discover More

Disabling Track Changes Completely

Have you ever had problems with a document because you accidentally pressed a keyboard shortcut? The good news is that ...

Discover More

Setting Default Options for Track Changes

The Track changes feature in Word is a great help in editing documents, particularly if you are working with others or ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 1?

2020-03-26 23:45:31

piecevcake

This does not SELECT the changes, it only ACCEPTs them!

Can you please help with how to SELECT all the changes by a reviewer, without accepting them? I want to change the underlying font colour, so the changes are highlighted AFTER they are accepted.

Many thanks!
Vicki


2018-04-12 22:11:54

O

Thank you!


2016-07-19 17:33:34

Jackie C.

Is there a simple way to extract or display the number of changes/comments made by each author in a document? I can look at the reviewing pane for each author individually, but I would love a way to display them all at once.


2015-12-01 22:43:05

Michael Vnuk

I thought such a feature would be there, but I found it quicker with your site than with Help in Word. And it works. Thanks.


2015-07-14 11:31:10

Maricruz Saenz

I do not have a choice by name.Under Reviewers is just All Reviewers. What can I do to make the names of the Reviewers appear individually?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.