Avoiding the "Check Remainder" Dialog Box

by Allen Wyatt
(last updated April 18, 2015)

2

Sarma frequently checks grammar (and readability) of only a portion of the document, and he uses a macro to do it. It would be helpful to have the macro to bypass the "do you want to check the remainder" dialog box that spellchecker always displays, but Sarma doesn't know how to do this.

There are two distinct things being referenced by Sarma: the spellchecker and the grammar checker. Sarma wants to use the grammar checker, but it is apparently the spellchecker that is displaying the dialog box that he wants to avoid.

There are two types of dialog boxes that you can access through macros when it comes to spellchecking and grammar checking. One is a combined dialog box (which handles spelling and grammar together) and the other is a "separated" dialog box that deals with either grammar checking or spellchecking, independently. The dialog boxes appear nearly identical but they operate differently. To make matters more confusing the dialog box title is "Spelling & Grammar" even for the single-action versions.

If you click the Spelling & Grammar tool on the Review tab of the ribbon, Word opens the combined dialog box. This dialog box can also be opened with the following macro command:

Dialogs(wdDialogToolsSpellingAndGrammar).Show

This dialog box will check both spelling and grammar. When the end of the selected text has been reached then the message appears "Word has finished checking the selection. Do you want to continue checking the remainder of the document?"

To display the single-purpose dialog box to check grammar, you can use this command, instead:

Selection.Range.CheckGrammar

The dialog box appears very similar to the combined-purpose dialog box, but it is subtly different in usage. Since no spellchecking is being done, no "check remainder" dialog box will be displayed when the grammar checking is complete.

As an example of how to effectively check just the grammar of a selection, consider the following macro:

Sub CheckGrammarInSelection()
    Dim aRange As Range

    Set aRange = Selection.Range
    aRange.GrammarChecked = False
    ActiveDocument.ShowGrammaticalErrors = True
    If Selection.Range.Characters.Count > 0 Then
       Options.CheckGrammarWithSpelling = True
       Selection.Range.CheckGrammar
    End If
    aRange.Select
    aRange.GrammarChecked = False
End Sub

The macro starts by making sure that any "already checked" flags for the selection are cleared (through the GrammarChecked property) and then checks the selection.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9950) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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2015-04-22 21:27:06

Ken Endacott

There is yet another version of the Spelling & Grammar dialog box that will check grammar only. To use this version you need to customize the ribbon by adding the command ‘Grammar’ from the All Commands list. It gives a version of the dialog box different to the macro command Selection.Range.CheckGrammar.

The Grammar command brings up a dialog box that looks like the Spelling & Grammar dialog box except it has the title Grammar and it has the Next Sentence button active. It will bring up the ‘...check the remainder...’ message at the end of so it does not meet Sarma’s requirements but it does give readability statistics.


2015-04-18 05:51:59

sarma

Many thanks. This is a handy tool for me. I'll try to modify the macro to display Readability statistics at the end.


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