Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Sending Printer Commands.

Sending Printer Commands

by Allen Wyatt
(last updated March 12, 2022)

Word has an extensive range of field commands that can be used to increase the flexibility of your documents. One such field allows you to send commands directly to your printer, without interference from Word. To insert a Print field code in your document, follow these steps:

  1. Position the insertion point where you want the Print field to appear.
  2. Display the Insert tab of the ribbon.
  3. In the Text group, click the Quick Parts tool and then click Field. Word displays the Field dialog box. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. Make sure (All) is selected in the Categories list at the left side of the dialog box. (It should be selected by default when the dialog box is first displayed.)
  6. Select Print from the Field Names list.
  7. In the Field Code box, after the Print statement, enter the information you want sent directly to the printer. This information should be enclosed within quote marks.
  8. Click on OK.

This technique is great if there are some advanced features of your printer that you want to take advantage of. For instance, I have used this technique in several other WordTips issues to show how to send PostScript commands directly a printer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9567) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Sending Printer Commands.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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