Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Stopping Enter from being Pressed In a Form.

Stopping Enter from being Pressed In a Form

by Allen Wyatt
(last updated July 12, 2021)

1

Amy created an electronic form based on a table format so the entries are aligned. She included form fields in both text and number format, adding a maximum field length for each field. This prevents the person filling out the form from entering text beyond the maximum. However, the person can still press Enter and add blank lines to the form and cause it to be "distorted." Amy wonders how she can prevent users from pressing Enter and messing up the layout of her forms.

It is possible to disable the Enter key, but doing so disables it for the entire document, not just for the form. Also, the key would need to be disabled by using a macro. If the user disables macros by default (due to security settings or by explicitly disabling them when opening the document), then the Enter key would not be disabled. Because of these drawbacks, disabling the Enter key may not be the best way to approach this problem.

A better approach would be to modify how you set up your table; the one that contains your form fields. Follow these general steps:

  1. Unprotect your form.
  2. Select the table that contains your form fields.
  3. Right-click the selected table and choose Table Properties from the Context menu. Word displays the Table Properties dialog box.
  4. Make sure the Table tab is displayed.
  5. Click the Options button. Word displays the Table Options dialog box. (See Figure 1.)
  6. Figure 1. The Table Options dialog box.

  7. Make sure the Automatically Resize to Fit Contents check box is cleared.
  8. Click OK.
  9. Display the Row tab.
  10. Make sure the Specify Height check box is selected. (See Figure 2.)
  11. Figure 2. The Row tab of the Table Properties dialog box.

  12. Just to the right of the Specify Height check box, enter the height you want the row to be.
  13. Using the Row Height Is drop-down list, choose Exactly.
  14. Click OK.
  15. Protect your form.

These steps won't stop someone from pressing Enter, but it will stop it from messing up your table format if they do press Enter. And, since the user won't be able to see what they type after pressing Enter, they'll quickly get the idea that they should not press the key.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9443) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Stopping Enter from being Pressed In a Form.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is four more than 1?

2021-07-12 22:00:44

Phil Maier

Would it be possible to build a VBA userform to input the data and trap an 'Enter' key with the KeyUp or KeyPress events of the desired field of the userform and then transfer the 'cleansed' user input to the word form.

I have not had time to create this code but the strategy seems valid. What do others think?


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