Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding an AutoText Entry.

Creating a Building Block

by Allen Wyatt
(last updated May 4, 2013)

3

To get the most out of Word's Building Blocks you will want to customize it to help with words and phrases that you use most. You can add Building Blocks in this manner:

  1. Select the text and/or graphics for which you want to create a Building Block. You will need to select the paragraph marker as well if you want to store paragraph formatting with the text.
  2. Press Alt+F3. Word displays the Create New Building Block dialog box. (See Figure 1.)
  3. Figure 1. The Create New Building Block dialog box.

  4. Replace the suggested name with the desired name for your new entry.
  5. Click on the OK button.

Those four steps are the simplest way to create your Building Block. If you take a look at the Create New Building Block dialog box again, you'll notice that there are quite a few items you can change besides the name for the Building Block. For instance, you may want to change which gallery the Building Block is stored in and the category you want to use to classify it.

After working with Building Blocks for a while, you many need to change some of your entries. Fortunately, Word makes it real easy to change your Building Blocks. Follow the steps outlined for adding entries, and when you click on OK, you will be asked if you want to redefine the Building Block entry. Click on Yes and you will be able to use the new entry.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8223) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Adding an AutoText Entry.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Stubborn Thumbnails

One of the tools that Word provides is to display thumbnails of your document pages at the left side of the program ...

Discover More

Batch Template Changes

Changing the template associated with a couple of documents is easy, but what if a whole directory needs to be changed? ...

Discover More

Shortening ZIP Codes

US ZIP Codes can be of two varieties: five-digits or nine-digits. Here's how to convert longer ZIP Codes to the shorter ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Extra Spaces after Inserting a Building Block

Building blocks are a great tool for inserting standard information in your documents. It is also possible, however, to ...

Discover More

Specifying a Default Building Block Location

When you create a Building Block in Word, it is saved in a particular location by default. If you want to change that ...

Discover More

QuickWords in Word

WordPerfect users coming to Word may miss a feature called QuickWords. This tip examines some ways you can get around the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

2016-07-15 12:20:33

Cyboards

great work for 2013


2013-09-21 11:38:53

awyatt

Eric,

Here's how you get to it:

1. Display the Insert tab of the ribbon
2. Click Quick Parts
3. Click AutoText
4. Click Save Selection to AutoText Gallery

-Allen


2013-09-21 11:29:31

Eric Rush

Alt+F3 while in Word 10 opens a ScanSnap CardMinder viewer, part of my Fujitsu scanner installation. Keyboard is Microsoft Wireless 5000.

Any other ways to get at AutoText?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.