Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Two Page Numbers per Physical Page.

Two Page Numbers per Physical Page

by Allen Wyatt
(last updated July 13, 2015)

1

It is not unusual to need to print information on half sheets of paper. For instance, you may need a page size of 5 1/2" x 8 1/2" for your document. This is a handy size, as you can get exactly two pages on a landscape-oriented letter-size piece of paper. You can easily use Word's column feature to set up your document to print in two columns on the paper, and then cut the paper in half after printing.

The problem comes in when you want to print page numbers on each of your mini-pages. Word calculates page numbers based on the physical page, not on some virtual page you may want to set up. There are ways around this particular problem, however.

The solution is to follow these steps:

  1. Do not use columns to set up your document, unless you want columns to appear on each of your mini-pages.
  2. Place your page numbers in the page headers and footers as you normally would.
  3. Make sure the Page Layout tab of the ribbon is displayed.
  4. Click the small icon in the lower-right corner of the Page Setup group. Word displays the Page Setup dialog box.
  5. Make sure the Margins tab is displayed. (See Figure 1.)
  6. Figure 1. The Margins tab of the Page Setup dialog box.

  7. Click the Landscape option.
  8. Using the Multiple Pages drop-down list, choose 2 Pages Per Sheet.
  9. Adjust page margins as desired.
  10. Click on OK.
  11. Print your document as normal.

Word takes care of placing two pages on each physical page printed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8060) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Two Page Numbers per Physical Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off Document Protection

If you protect your document using the tools that Word provides, at some time you may need to turn off that protection. ...

Discover More

Using Mail Merge to Complete Documents

Mail merge can be used to put together groups of documents that rely on common information. This tip shows how mail merge ...

Discover More

Preparing a Chart Sheet for Printing

One type of chart that Excel allows you to create is one that occupies an entire worksheet. When it comes time to print such ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Preventing Printing

When dealing with determined users, it is virtually impossible to prevent information in your document from being printed. ...

Discover More

Getting Rid of Fragment Warnings

Word provides a wide variety of tools that ostensibly help make you a better writer. One of those tools is the grammar ...

Discover More

Chopped Off Page Borders

Tired of your page borders not printing out as you expect? The problem could be due to any number of settings or conditions. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 6?

2015-05-18 10:50:29

Peter Zavon

Your tip on "Two Page Numbers per Physical Page" is technically valid and can be useful at times. However it does result in the actual printed characters being notably smaller. If your intended audience includes significant numbers of older people (over 45 or so) or just one very important older person (like a CEO) you may want to reassess the value of saving a tree against having your message readily accessible to people whose eyesight is beginning to decline.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.