Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Only Inline Figures Can be Seen and Printed.

Only Inline Figures Can be Seen and Printed

by Allen Wyatt
(last updated February 2, 2019)

John has run into a problem where he cannot see or print any graphics that are not formatted as inline graphics. If the graphics are formatted so they are not inline, he can only see them in Print Layout view, but not any other view, and they do not print.

There are several things to check. The first is to make sure that you have Word configured to display drawings. Follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version display the File tab of the ribbon and then click Options.)
  2. Click Advanced at the left side of the dialog box.
  3. Scroll down until you see the section entitled Show Document Content. (See Figure 1.)
  4. Figure 1. The Advanced options of the Word Options dialog box.

  5. Make sure the Show Drawings and Text Boxes on Screen option is selected. (This option controls whether non-inline graphics are displayed or not.)
  6. Make sure the Show Picture Placeholders option is not checked.
  7. Click OK.

You may also want to check to make sure you aren't actually displaying your document in draft mode and that drawing objects are printed. Follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version display the File tab of the ribbon and then click Options.)
  2. Click Advanced at the left side of the dialog box.
  3. Scroll down until you see the section entitled Print. (See Figure 2.)
  4. Figure 2. The Printing options of the Word Options dialog box.

  5. Make sure the Use Draft Quality option is cleared.
  6. Click Display at the left side of the dialog box.
  7. Make sure the Print Drawings Created in Word check box is selected.
  8. Click OK.

If this still does not clear up your problem, check out this page at Suzanne Barnhill's site for some additional ideas:

http://wordfaqs.ssbarnhill.com/InvisibleGraphics.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7981) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Only Inline Figures Can be Seen and Printed.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Conditional Printing

If you need to make what Excel prints be based upon conditions in a worksheet, you'll love the information in this tip. ...

Discover More

Symmetric Resizing of Graphics

Graphics can be easily resized once they are placed in a worksheet. Here's how you can make sure that the relationship ...

Discover More

Setting the Default Fill Color for a Shape to None

When you insert a shape into a worksheet, Excel does some preliminary formatting on that shape. You can subsequently make ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

The Changing Relationship of WordArt and Text Boxes

Two of the long-time features in Word are text boxes and WordArt. You might not think these two are related, but they are ...

Discover More

Changing Compression Print Resolution

The resolution at which Word compresses graphics in a document may be bothersome. If it is, your options are very ...

Discover More

Vertical Lines in Word

Lines can help to organize the data on a page or make certain points clearer. Word provides several different ways you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.