Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a Dynamic Word Count in Your Document.

Inserting a Dynamic Word Count in Your Document

by Allen Wyatt
(last updated May 18, 2017)

1

Word keeps track of summary information for a document. You can see the information maintained by Word simply by displaying the Properties dialog box for your document. One of the pieces of information maintained is the number of words in the document. This information is updated whenever the document is saved or printed. Word allows you to insert this bit of summary information in your document by following these steps:

  1. Position the insertion point where you want the number of words to appear.
  2. Make sure the Insert tab of the ribbon is displayed.
  3. Click the Quick Parts tool in the Text group. Word displays a number of choices from which you should choose Field. Word displays the Field dialog box. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. Using the Categories drop-down list, choose Document Information.
  6. Select NumWords from the Field Names list.
  7. Click on OK.

If you prefer to not use the Field dialog box (for whatever reason), you can insert the number of words into your document by following these steps:

  1. Press Ctrl+F9. This inserts a pair of field braces within your document.
  2. Type "NumWords" (without the quote marks).
  3. Press F9 to collapse the field and display the field's results (the number of words in the document).

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7353) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Inserting a Dynamic Word Count in Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Avoiding the Update Links Message

Word allows you to establish links from one document to another. When you open a document containing these links, you may ...

Discover More

Adding a Hyperlink to a Document

As an online tool, it makes sense that Docs allows you to create hyperlinks that lead to other resources online. Here's ...

Discover More

Increasing Space between Numbers and Text in a List

You can easily create numbered lists in your document. Most versions of Word even allow you to modify the distance ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Differences between SEQ and LISTNUM Fields

Word provides several different fields you can use for custom numbering in a document. Two of the most commonly used are ...

Discover More

Setting Up an Array with Fields

One of the more esoteric ways to display data is with an "array," which is like a miniature inline table. This tip ...

Discover More

Compound Page Numbering

Simple page numbering is easy to add to your documents. More complex numbering (such as two numbering schemes in the same ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 4?

2013-03-30 04:42:28

Michael Avidan - MVP

To the best of my knowledge (I just checked it in "Word 2013" - the field does not get updated while saving the doument.

It will, however, update - like any other calculated field - whenever the user selects it and pushes [F9].

(Didn't check what hapens while printing).

Michael Avidan
“Microsoft®” MVP – Excel
ISRAEL


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.