Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a Dynamic Word Count in Your Document.

Inserting a Dynamic Word Count in Your Document

by Allen Wyatt
(last updated September 1, 2018)

2

Word keeps track of summary information for a document. You can see the information maintained by Word simply by displaying the Properties dialog box for your document. One of the pieces of information maintained is the number of words in the document. This information is updated whenever the document is printed. Word allows you to insert this bit of summary information in your document by following these steps:

  1. Position the insertion point where you want the number of words to appear.
  2. Make sure the Insert tab of the ribbon is displayed.
  3. Click the Quick Parts tool in the Text group. Word displays a number of choices from which you should choose Field. Word displays the Field dialog box. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. Using the Categories drop-down list, choose Document Information.
  6. Select NumWords from the Field Names list.
  7. Click on OK.

If you prefer to not use the Field dialog box (for whatever reason), you can insert the number of words into your document by following these steps:

  1. Press Ctrl+F9. This inserts a pair of field braces within your document.
  2. Type "NumWords" (without the quote marks).
  3. Press F9 to collapse the field and display the field's results (the number of words in the document).

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7353) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Inserting a Dynamic Word Count in Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding a Little Color

The normal way to change the color of selected text is through the use of the Font Color tool. If you have to use the ...

Discover More

Drawing a Table

There are several ways you can create tables in a document, but one of the most unique (and perhaps most fun) is to ...

Discover More

Testing for an Empty Worksheet

If you are using a macro to process a number of worksheets, you may have a need to know if the worksheet is empty or not. ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Field Calculations in Locked Forms

When adding form fields to a document, you may want some of the fields to be automatically calculated from other fields. ...

Discover More

Inserting Custom Properties with Fields

If you define a group of custom properties for a document, you may want a way to display the contents of those properties ...

Discover More

Inserting the Name of the Last Person to Save the Document

Who saved the document the last time? Word keeps track of that information, and you can insert the person?s name into the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 2?

2018-10-10 10:07:54

Chris

Sir, once again, you have proven that you are the GO TO office staple.
Thank you.


2018-09-01 16:20:17

MW

A reminder that if you enable the feature, there is a dynamic word count continually displayed at the bottom of your Word document in the Status Bar.

Right click in the Status Bar at the bottom of the Word Window and a Customize dialog box pops open where you can select/deselect many options to be continually displayed, including the Word Count.

If you highlight a portion of your document, then the Word Count displays both the number of words highlighted and the total number of words in the document.

If you double click on that displayed Word Count box, a dialog box will open giving you more dynamic statistics about your document. This dialog box can also be found on the Ribbon under Review (far left side).


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.