Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Defining a Shortcut for a Macro.

Defining a Shortcut for a Macro

by Allen Wyatt
(last updated August 18, 2018)

Word allows you to assign macros or commands to specific key combinations. These key combinations are referred to as shortcut keys, and when used they result in the macro or command being executed.

When you first create a macro by recording it, Word gives you the opportunity to assign the macro to a specific key combination. If you later want to change the key combination, you can follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box select either the Customize option (Word 2007) or the Customize Ribbon option (Word 2010 or a later version).
  3. Click the Customize button at the bottom of the dialog box, just to the right of the words "Keyboard Shortcuts." Word displays the Customize Keyboard dialog box. (See Figure 1.)
  4. Figure 1. The Customize Keyboard dialog box.

  5. In the Categories list, choose Macros.
  6. In the Macros list, select the macro you want assigned to the shortcut key.
  7. Click once in the Press New Shortcut Key box so that the insertion point appears there.
  8. Press a keyboard shortcut you want to use to run the macro. (You can tell if the shortcut is in use because when you press it, you can see in the dialog box if the shortcut is used by a different command.)
  9. Click Assign. The shortcut is now assigned to the command.
  10. Repeat steps 5 through 8 for each change you want to make.
  11. Close all the open dialog boxes.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7120) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Defining a Shortcut for a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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